Administrative Assistant of Student Services (Long-term Sub)

Westwood High School; Westwood (MA); On-site; USD 42,000 - 65,000; Full time

Job summary

Westwood Public Schools’ Westwood High School seeks an Administrative Assistant of Student Services for a long-term substitute position from Oct 19, 2026 through Feb 19, 2027. The ideal candidate is flexible, friendly, and skilled at handling confidential information in a fast-paced setting.

Responsibilities include coordinating 250+ IEP meetings annually, maintaining the Department Head’s calendar, liaising with families and staff, and ensuring compliance with state documentation standards.

Qualifications

• Associates Degree required, additional education desirable
• Experience in business and a public school setting preferred
• Familiarity with modern office technology and software applications (Aspen, TalentEd, eSped, Frontline, Google Suite, Softright, MS Office) preferred

Responsibilities

• Acts as information coordinator within the Student Services Department and the face of the Department for students, families, and community members
• Schedules, confirms and prepares paperwork for approximately 250 special education meetings annually
• Tracks and processes all special education documentation in compliance with ED mandates
• Maintains the Department Head’s schedule, including arranging appointments and meetings
• Facilitates communication between the Department Head and students, families, staff, and outside providers
• Safeguards confidential information and maintains high school student special education records according to state regulations
• Manages the departmental budget, including payroll, PO submissions, and supplies
• Prioritizes and manages special projects to support the Department Head

Skills

Caring demeanor

Communication skills

Professionalism

Technological proficiency

Learning mindset

Organizational skills

Verbal and written skills

Time management

Interpersonal skills

Education

Associates Degree

Tools

Aspen

TalentEd

eSped

Frontline

Google Suite

Softright

Microsoft Office

Job description

Administrative Assistant of Student Services (Long-term Sub)

Westwood Public Schools Westwood High School - Westwood, Massachusetts Open in Google Maps

Job Details

Job ID: 5929009

Application Deadline: Oct 16, 2026 11:59 PM (Eastern Standard Time)

Posted: Sep 16, 2026 4:00 AM (UTC)

Starting Date: Oct 19, 2026

Job Description

Westwood High School seeks one [1.0] full-time Longterm Substitute Administrative Assistant of Student Services to join our community from October 19-February 19. Our ideal candidate is flexible and friendly, thrives in a fast-paced environment, has excellent communication skills, and has a genuine interest in working with students and families on a day-to-day basis. Initiative, organization, interpersonal skills, and technological savvy are essential for this position. Experience with Aspen, TalentEd, eSped, Frontline, Google Suite, Softright and Microsoft Office (Word, Excel, PowerPoint) strongly preferred. This is a 12-month position and includes support of the summer Extended School Year program. This role reports to the 9-12 Student Services Department Head.

Our District

Westwood is a welcoming suburban community with an exceptional track record of supporting and celebrating its public schools.As a district, we are committed to creating an environment where diverse perspectives and backgrounds are embraced, and we understand that a diverse team allows us to serve our community better. We welcome and encourage individuals of every race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status to seek opportunities within our school district.

You will join the strong professional learning community of the Westwood Public Schools.In our mission to prepare students for college, career, and civic life, we work collaboratively to provide rich and rigorous curriculum, high-quality instruction, trusting relationships, and authentic educational experiences. We hold true to our core district values of academic excellence and a commitment to improvement; curiosity and tenacity; and respectful relationships in a caring, collaborative community.

Our School

Westwood High School is a thriving community of hardworking and thoughtful students, families, and staff. With approximately 900 students grade 9 through age 22, the school maintains a small-school feel while offering a comprehensive array of academic programs, co-curricular activities, and support services. Our educators model and encourage a deep investment in learning. Coursework focuses on preparing students for college and careers while also providing them with opportunities to try new things and explore their passions in depth. WHS is a proud METCO school, with strong program leadership and an unwavering commitment to supporting the values of the nation's oldest and most successful public school racial integration program.

The Role

• Acts as the information coordinator within the Student Services Department and as the face of the Department for students, families, and community members
• Schedules, confirms and prepares paperwork for approximately 250 special education meetings annually
• Tracks and processes all special education documentation in compliance with Department of Elementary and Secondary Education mandated protocols and timelines
• Maintains the Department Head’s schedule, including arranging appointments and meetings
• Facilitates communication between the Student Services Department Head and students, families, staff, and ancillary and outside providers
• Safeguards confidential information and maintains all high school student special education records according to the Massachusetts Record Regulations, including the dissemination and destruction of records
• Manages the departmental budget, including payroll, purchase order submission, and supply distribution
• Prioritizes, multi-tasks, and manages special projects and diverse tasks to support the Student Services Department Head

Qualifications

• Associates Degree required, additional education desirable
• Experience in business and a public school setting preferred
• Thorough knowledge of and familiarity with modern office equipment, technology, electronic equipment, and software applications and operations required; experience with Aspen, TalentEd, eSped, Frontline, Google Suite, Softright and Microsoft Office (Word, Excel, PowerPoint) preferred

Skills

• Demonstrates caring and concern for all students and staff
• Shows sound judgment and effective communication with students, families, staff, administrators, and the public
• Maintains professionalism and confidentiality at all times
• Possesses technological proficiency: the necessary skills to produce and maintain digital and written reports, records, and communications
• Demonstrates ability and desire to learn (ie: technology courses, policies and procedures, etc.)
• Strong organizational and planning skills
• Excellent verbal, writing, and listening skills
• Ability to work under time restraints and meet deadlines
• Ability to collaborate and maintain effective working relationships with colleagues. Demonstrates strong interpersonal skills to ensure effective interdepartmental and school-wide interactions

Job Environment:

Work takes place in classrooms and other building rooms/areas, including offices, auditorium, gym, lunchroom and hallways, within a school building setting, primarily indoors. Job takes place in a high-performing school district with high expectations.

Physical Requirements:

• Requires sufficient vision to read printed documents and to view detail on a computer screen for extended periods.
• Requires frequent standing, walking, sitting, bending, and reaching, as well as carrying and occasionally lifting up to 30 lbs.
• Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation, on the telephone, and in the classroom.
• Ability to hear sounds clearly up to twenty feet.
• Travel among buildings may be required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Westwood Public Schools does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

Position Type: Full-Time

Equal Opportunity Employer

The Westwood Public Schools prohibits discrimination on the basis of race, color, sex, gender identity, religion, national origin or sexual orientation and is an equal opportunity employer. Candidates of diverse backgrounds are encouraged to apply.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• HR Department
• 220 Nahatan Street
• Westwood, Massachusetts 02090
• Phone: [phone]
• Email: [e-mail]

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