District Office Administrative I Secretary

Granite-School-District; Utah; On-site; USD 34,000 - 48,000; Full time

Job summary

Granite School District is seeking a District Office Administrative I Secretary to support the department by managing schedules, records, and communications. The role requires strong secretarial skills and a courteous, efficient operation of the department under the director’s supervision.

The position emphasizes organizing meetings, maintaining data logs, and processing inter-office documents. Candidates should have a High School diploma or equivalent and confidential handling of information.

Qualifications

• High school diploma or equivalent required or preferred.
• Typing speed of 55 wpm or better.
• Strong word processing and computer skills.

Responsibilities

• Provide secretarial support for the department and manage schedules and deadlines.
• Maintain mail, inventories, and office supplies; prepare vouchers and requisitions.
• Transcribe dictation for correspondence and reports; arrange interviews and conferences.
• Train staff on computer systems and software used by the department.

Skills

Word processing

55 wpm

Computer operation

Bookkeeping

Payroll

Accounting

Interpersonal relations

Oral & written communication

Problem solving

Organizational skills

Education

High School diploma or equivalent

Tools

QSS

Focus (FOCUS)

Job description

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Frontline Applicant Tracking - Granite School District

District Office Administrative I Secretary JobID: 26810

• Date Posted: 10/5/2026
• Location: Career & Technical Education
• Date Available: 10/19/2026
• Closing Date: 10/13/2026

Please note that this posting closes at 3:00 pm on the date listed above.

Provides secretarial services for the department. Assists in maintains schedules of meetings and deadlines for the department director. Under the supervision of the department director, the secretary is responsible for the courteous and efficient operation of the department.

Essential Functions

• Supports other work group members when needed. Provides organization in the office. Cross trains in order to perform any task required and to cover the responsibilities of other office staff as needed.
• Maintains statistical information or other data logs, spreadsheetson projects. Maintains a fixed asset inventory and property accounting system.
• Sorts, separates and distributes incoming mail, products or material in prescribed manner. Orders and maintains office supplies as needed. Prepares inter-office vouchers and requisitions. Transcribes dictation including correspondence, reports, notices and recommendations. Maintains a schedule of appointments and makes arrangements for conferences and interviews. Welcomes visitors and arranges for their needs and screens callers in accordance with predetermined policy. Places and receives telephone calls, records messages and redirects inquiries for proper attention.
• Helps to organize, implementand providetraining on computer systems, programs and software which serves the needs of the department.

Non-Essential Functions

• Other duties as assigned.

Required Knowledge and Skills

• Must have a working knowledge of all board policies and negotiated agreements including secretarial, classified, hourly, temporary and department practices.
• Requires skill in word processing (55 wpm), computer operation plus relevant software, work organization, operation of business machines, basic math, bookkeeping, oral and written communication and interpersonal relations.
• Excellent written and oral communication skills with the ability to check written communications for spelling, grammar, punctuation, correct sentence, and paragraph structure.
• Requires strong problem solving and analytical skills.
• Requires bookkeeping, budgeting, payrolland accounting skills.
• QSSand Focusskills preferred.
• Ability to deal with people in a professionalmanner whichshows sensitivity, tact, and professionalism.
• Ability to work effectively with others in circumstances that may include some stress.
• Ability to organize work and materials.
• Ability to maintain confidentiality of district, employee and other information.
• Ability to operate a variety of office machines.

Required Knowledge, Skill and Ability

• High School diploma or equivalent.
• Type test of 55 wpm or better preferred.

Required Prior Experience

• 12months of prior full-time secretarial work experience preferred.

Decision Making Authority

Prioritizes own work. Determines quality of work done by secretarial staff. Determines work assignments and deadlines. Determines when to alert supervisor concerning potential budget overruns. Recommends solutions to problems to departmentdirector. Recommends software and other enhancements to supervisor.

Non-Supervisory Interaction

Interacts with variousemployee and community groups.

Supervisory Responsibility

None

Standard office conditions. Deals with multiple supervisors. Works on multiple assignments with deadlines. Handles concerned patrons and deals with frequent interruptions.

Physical Demands

Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability tofocus. Physical demands requiremoving and lifting supplies, equipment,etc.up to 25 pounds and occasionally lift and/or move up to 50 pounds.