Student Records & Transcript Registrar

Young World Physical Education; Jenks (OK); On-site; USD 22,041 - 26,174; Full time

Job summary

Jenks Public Schools High School in Jenks, Oklahoma is seeking a Registrar to maintain official student records and transcripts for all students, starting immediately. The role reports to the Site Principal and requires strong record-keeping, data coordination with processing teams, and clear communication with multiple offices.

Responsibilities include processing new student records, translating and recording incoming data, mailing records, and ensuring compliance with state reporting.

Qualifications

• High School diploma or GED required.
• Excellent verbal communication in person and over phone.
• Proficient with Microsoft Office applications, including Excel and Word; ten-key.
• Must be adaptable to online software applications and technology innovations.
• Satisfy all district requirements with regard to physical health and citizenship.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Official recorder of grades and test scores on transcripts.
• Maintenance of all transcripts/permanent records.
• Coordinate necessary reports and corrections with Data Processing to facilitate accurate transcript and grade reporting.
• Coordination and communications with the Alternative Center, Nurse, special services, Warehouse, Enrollment Center and other offices as necessary for all incoming records.
• Responsible for new students process: build cumulative folder, transcript, and permanent record for all new students.
• Translate, interpret and record all incoming records.
• Mail out official records, as requested, on all withdrawn students.
• Maintain a “Records Requested” list and complete the state drop-out reports.
• Maintain “Current Holds” list.
• Perform all other duties as assigned.

Skills

Verbal communication

Microsoft Office

Ten-key

Adaptability to software/technology

Records management

Education

High School diploma or GED

Tools

Microsoft Office

Excel

Word

Ten-key

Job description

Jenks Public Schools High School in Jenks, Oklahoma is seeking a Registrar to maintain official student records and transcripts for all students, starting immediately. The role reports to the Site Principal and requires strong record-keeping, data coordination with processing teams, and clear communication with multiple offices.

Responsibilities include processing new student records, translating and recording incoming data, mailing records, and ensuring compliance with state reporting.