Site Administrative Coordinator – School Operations

JENKS PUBLIC SCHOOLS; Jenks (OK); On-site; USD 49,594,000 - 57,859,000; Full time

Job summary

Jenks Public Schools in Jenks, Oklahoma seeks a Site Administrative Assistant at the high school to support the site principal and leadership team. The role emphasizes exceptional organization, office skills, and strong public relations to maintain a welcoming, professional office environment.

The position requires a high school diploma, typing and word processing experience, and strong communication and technical skills with district systems to ensure smooth daily operations.

Qualifications

• High School diploma or GED required.
• Typing skills needed for fulfillment of job requirements; previous experience with word processing equipment.
• Demonstrate aptitude or competence for assigned responsibilities.
• Effective written and verbal communication skills.
• Strong technological proficiency, including the ability to utilize district software, digital platforms, and productivity applications to support school operations.
• Meet district health and citizenship requirements.
• Alternative qualifications may be considered as the Board finds appropriate.

Responsibilities

• Provide executive-level administrative support for the site principal and leadership team.
• Lead substitute teacher coordination to meet daily staffing needs in collaboration with other administrative staff.
• Monitor TimeClockPlus for classified employees and ensure accuracy.
• Coordinate employee paperwork, onboarding materials, certifications, and deadlines with Human Resources.
• Maintain the principal's calendar and coordinate meetings and deadlines with other departments.
• Coordinate facility-use calendar for events during and outside the instructional day.
• Assist with purchasing, travel, and budget-related documentation and other financial workflows as needed.
• Organize documentation for state accreditation and district reporting.
• Oversee staff check-out process on teachers' last workday.
• Assist with building access when school is not in session.
• Support communications hub for the principal's office among staff, families, and community partners.
• Order forms needed for the site principal’s office and distribute mail.

Skills

Typing skills

Written and verbal communication

Technological proficiency

Aptitude/competence

Education

High School diploma or GED

Tools

Word processing software

Productivity applications

District software systems

Job description

Jenks Public Schools in Jenks, Oklahoma seeks a Site Administrative Assistant at the high school to support the site principal and leadership team. The role emphasizes exceptional organization, office skills, and strong public relations to maintain a welcoming, professional office environment.

The position requires a high school diploma, typing and word processing experience, and strong communication and technical skills with district systems to ensure smooth daily operations.