Student Records Specialist

Serrato Corporation; Little Rock (AR); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Paid Short Term / Long Term Disability

Health care insurance available

Paid Holidays

Paid Time Off

401(k) retirement plan with company

Tuition Reimbursement

Employee Assistance Counseling Service

Job summary

Serrato Corporation in Little Rock, AR seeks an Administrative Records Support specialist to maintain student records for the Job Corps program, ensuring accuracy and compliance with PRH. You will verify incoming forms, schedule arrivals to meet capacity, and document participation and outcomes in CIS.

You'll collaborate with counselors and the Records Manager, coordinate student transportation, manage clothing and allowance records, and prepare pay sheets while upholding privacy and timely

Qualifications

• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Computer literacy including email, internet, and Adobe Acrobat.
• Knowledge of standard office practices; ability to operate office machines.
• Ability to complete routine paperwork accurately and timely.
• Strong organizational and record-keeping skills.

Responsibilities

• Reviews all incoming information for student records to ensure accuracy and completeness of each form.
• Assists the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP).
• Collaborates with counselors in returning UA students back to Center. Ensures prompt documentation of UA retrieval efforts in CIS and student personnel files.
• Maintains accountability for the input of students' records and credentials in CIS in compliance with the PRH.
• Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps.
• Assists in the development of daily morning reports are made available to all department in a timely manner.
• Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series – DLMS 7 – Travel Management.
• Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH. Records shall include a signed receipt for all clothing allowances issued to the student.
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Prepares arrival pay sheets for students.
• Reviews student folders to ensure they contain necessary paperwork.
• Helps update student profiles (ETA 640).
• Prepares terminated folders.
• Files Student information into permanent folder.
• Works with counselors and Student Personnel Officer on arranging student transportation.
• Assures that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information.
• Ensure accuracy, completeness, and timeliness of all student records documents
• Perform other duties as assigned.

Skills

MS Office

Data entry

Record keeping

Organizational skills

Communication

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

Serrato Corporation in Little Rock, AR seeks an Administrative Records Support specialist to maintain student records for the Job Corps program, ensuring accuracy and compliance with PRH. You will verify incoming forms, schedule arrivals to meet capacity, and document participation and outcomes in CIS.

You'll collaborate with counselors and the Records Manager, coordinate student transportation, manage clothing and allowance records, and prepare pay sheets while upholding privacy and timely