Student Records & Compliance Specialist

Bizzell Group; Guthrie (OK); On-site; USD 19,000 - 25,000; Full time

Job summary

The Bizzell Group in Guthrie, OK is seeking a Records Clerk to ensure accurate student records and support services for Job Corps participants. You will maintain CIS entries, process documentation, and coordinate arrivals, transportation, and allowances while upholding privacy and policy standards.

Ideal candidates have six months of administrative or records experience, strong MS Office skills, and organizational abilities.

Qualifications

• Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Strong organizational and accurate record maintenance skills.
• Minimum six months experience in administrative support or records management.
• Ability to effectively complete routine paperwork in a timely manner.

Responsibilities

• Review incoming information for accuracy and completeness of each form.
• Assist Records Manager in scheduling arrivals to meet capacity targets via collaboration with OA contractors in GAP.
• Collaborate with counselors to return UA students and document retrieval efforts in CIS and files.
• Maintain input of student records and credentials in CIS per PRH.
• Track performance and report outcomes; support corrective actions per National Director.
• Develop daily morning reports for department-wide access in a timely manner.
• Coordinate commercial transportation needs of students per PRH and DLMS 7 guidelines.
• Implement a system for clothing allowances with signed receipts for issued items.
• Establish a uniform system for issuing student allowances and transition funds.
• Prepare arrival pay sheets for students.
• Review student folders for required paperwork.
• Help update student profiles (ETA 640).
• Prepare terminated folders and file information into permanent folders.
• Work with counselors on arranging student transportation.
• Safeguard personal information in line with Privacy Act; share only as needed for safety and services.
• Ensure accuracy, completeness and timeliness of all student records documents.

Skills

MS Office proficiency

Data entry

Records management

Administrative support

Organizational skills

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

Adobe Acrobat

Job description

The Bizzell Group in Guthrie, OK is seeking a Records Clerk to ensure accurate student records and support services for Job Corps participants. You will maintain CIS entries, process documentation, and coordinate arrivals, transportation, and allowances while upholding privacy and policy standards.

Ideal candidates have six months of administrative or records experience, strong MS Office skills, and organizational abilities.