Student Records & Registration Lead

Carl Sandburg College; Galesburg (IL); On-site; USD 51,000 - 60,000; Full time

Job summary

Carl Sandburg College invites applications for an Associate Registrar to support official student records, registration, transcript evaluation, graduation certification, enrollment reporting, and related compliance processes. This role provides student‑centered service, coordinates enrollment activities, and supports reporting while collaborating with students, faculty, staff, and other stakeholders.

The position ensures timely, accurate records and reporting, while serving as a backup to the

Qualifications

• Bachelor's degree required or related training and two years' work experience.
• Knowledge of student records, registration, graduation, transfer credit, and/or enrollment processes in higher education preferred.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize multiple responsibilities and meet deadlines.
• A valid driver's license is required.
• Spanish or French proficiency preferred.

Responsibilities

• Maintain accuracy of official student records including grades and degree information.
• Coordinate records, registration, and graduation workflows for timely service.
• Evaluate transfer credits including military and non-course credits.
• Review records for accuracy and resolve discrepancies.
• Lead graduation application evaluation and diploma processing.
• Manage enrollment reporting to NSC and NSLDS and ILCCO.
• Oversee GECC reporting and compliance with standards.
• Supervise Admissions & Records Specialist and coordinate staff work.
• Communicate with students and faculty about waitlists and course availability.
• Assist with development of policies and planning of graduations.

Skills

Verbal comm

Written comm

Organizational

Customer service

Bilingual prefs

Education

Bachelor's degree

2+ years experience

Tools

Word processing

Database management

Job description

Carl Sandburg College invites applications for an Associate Registrar to support official student records, registration, transcript evaluation, graduation certification, enrollment reporting, and related compliance processes. This role provides student‑centered service, coordinates enrollment activities, and supports reporting while collaborating with students, faculty, staff, and other stakeholders.

The position ensures timely, accurate records and reporting, while serving as a backup to the