Student Records & Registration Coordinator

Kids for the Future; Milwaukee, Northern (WI, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Alverno College seeks a Registration Specialist to assist students, faculty, and staff with Registrar services including registration, transcripts, and graduation. You will maintain accurate academic records for undergraduate and graduate students and alumni.

Responsibilities include processing forms, responding to inquiries, recording test scores, and supporting course descriptions and holds management. Strong communication and organizational skills are essential.

Qualifications

• Associate degree or equivalent required.
• At least 3 years of office work with customer service experience preferred.
• Ability to work effectively with students, faculty, and staff.
• Proficient with Microsoft Office and Google suites.
• Strong written communication skills for documentation and emails.
• Excellent organizational skills and ability to multi-task.
• Discretion with confidential information and records.

Responsibilities

• Respond to inquiries about Registrar procedures and policies.
• Review and process forms submitted by email or in person.
• Support students, faculty, and staff with Registrar procedures.
• Record scores from ACT/SAT, AP, CLEP, IB and placement tests.
• Provide Grade Point Equivalents (GPE) on request.
• Process graduation applications and auditing for degree completion.
• Provide course descriptions to students and faculty.
• Update student demographics with approved changes.
• Create and maintain forms, flyers, and calendars.
• Create new student files and verify transcript documents.
• Produce departmental reports for holds verification before registration.
• Update academic records for major/minor changes and catalog years.
• Assist students with holds, permits, and self-service registration.
• Run waitlist processing and liaise with transcript vendor.
• Oversee diploma printing and ordering processes.
• Produce military recruitment reports per Solomon Amendment.
• Coordinate with third-party vendors and maintain supplies.

Skills

Interpersonal skills

Customer service

Detail oriented

Organization

Written communication

Teamwork

Education

Associate degree or equivalent

Tools

Microsoft Office

Google Workspace

Database management

Job description

Alverno College seeks a Registration Specialist to assist students, faculty, and staff with Registrar services including registration, transcripts, and graduation. You will maintain accurate academic records for undergraduate and graduate students and alumni.

Responsibilities include processing forms, responding to inquiries, recording test scores, and supporting course descriptions and holds management. Strong communication and organizational skills are essential.