Student Records & Operations Liaison

The Art Institute of Chicago; Chicago (IL); On-site; USD 52,000 - 68,000; Full time

Job summary

The Art Institute of Chicago invites applications for an Administrative Office role in the Office of Registration and Records. You will serve as the primary contact for internal offices, coordinating daily operations and the printing and mailing of diplomas under supervision.

Reporting to the Registrar and Associate Directors, you will assist with scheduling, calendar maintenance, training of student workers, and maintaining databases and records to support accurate, timely services for

Qualifications

• 3+ years of administrative or office operations experience, including coordinating the work of others.
• Experience with student information systems or CRM platforms preferred.

Responsibilities

• Facilitates communications and develops operational solutions for effective work with on-campus partners.
• Directs users to Registrar services and solutions as needed.
• Maintains daily operational services including answering calls, responding to emails, and mailings.
• Manages hiring, training, and supervision of student office assistants.
• Maintains calendars and databases for the department.
• Tracks and maintains office supplies inventory.

Skills

Administrative experience

Customer service

Database familiarity

Office software

Communication skills

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

PeopleSoft

Course scheduling/CRM systems

Job description

The Art Institute of Chicago invites applications for an Administrative Office role in the Office of Registration and Records. You will serve as the primary contact for internal offices, coordinating daily operations and the printing and mailing of diplomas under supervision.

Reporting to the Registrar and Associate Directors, you will assist with scheduling, calendar maintenance, training of student workers, and maintaining databases and records to support accurate, timely services for