Student Records & Grading Specialist

Elgin Community College; Elgin (AL); On-site; USD 49,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Retirement Plans (Pension, 457b, 403b)

Time Off with Pay

Tuition Reimbursement

Professional Development/Expense

Employee Assistance Program (EAP)

Sick Banks

Job summary

Elgin Community College is seeking a detail-oriented Records Specialist to support the Registration and Records office. You will manage online grading, transcripts, and enrollment verifications while ensuring FERPA compliance and accurate data processing.

The role requires a Bachelor's degree and strong collaboration with cross-functional teams, plus flexible scheduling including evenings or weekends as needed.

Qualifications

• Bachelor's degree from a four-year college or university or equivalent combination of training and experience.
• Good knowledge of higher education structure including accreditations and institution types.
• Collaborating effectively with cross-functional teams.
• Researching and analyzing information to determine course equivalencies.
• Verbal and written communication.
• Microsoft Office Suite (Word, Excel, Access, Publisher).
• Flexible schedule including evenings and weekends when required by the department.

Responsibilities

• Oversee the online grading process and advise faculty on using the online grading system (AccessECC).
• Process auto completer, assist with graduation, and manage related reports and ceremonies.
• Assist students in person, by phone or online; resolve records questions and website help.
• Order, process, and deliver transcripts; scan and retrieve student records.
• Process enrollment verification letters for military, immigration, and high school reasons.
• Maintain FERPA-compliant records and report on student data as required.
• Collaborate with admissions, registration, records, testing, and health departments to improve processes.
• Serve as back-up transcript specialist and registrar support.
• Maintain required training and confidential handling of privileged information.
• Respect diverse populations and provide backup support during peak periods.
• Adhere to attendance and punctuality guidelines.

Skills

Customer service

Communication

Microsoft Office

Team collaboration

Problem solving

Adaptability to technology

Attention to detail

Education

Bachelor's degree (BA/BS) from four-year college or university

Tools

Microsoft Office

AccessECC

Job description

Elgin Community College is seeking a detail-oriented Records Specialist to support the Registration and Records office. You will manage online grading, transcripts, and enrollment verifications while ensuring FERPA compliance and accurate data processing.

The role requires a Bachelor's degree and strong collaboration with cross-functional teams, plus flexible scheduling including evenings or weekends as needed.