Student Records Clerk Federal Work-Study

Ivy Tech Community College; Indianapolis (IN); On-site; USD 17,000 - 24,000; Part time

Job summary

Ivy Tech Community College in Indianapolis is seeking a Federal Work-Study student to provide administrative support to the Registrar's Office under the supervision of the College Registrar.

The role focuses on understanding how the Registrar’s Office supports teaching and learning, using databases and Microsoft Office to assist with records, transcripts, and campus communications while upholding FERPA and related regulations.

Qualifications

• Must be a currently enrolled Ivy Tech student.
• Able to learn and use databases, Excel, and MS Office.
• Strong teamwork and customer service skills.
• Must promote an inclusive environment reflecting diverse backgrounds and students.

Responsibilities

• Check the office mail and distribute mail to campuses and the student hub.
• Image and scan student records.
• Monitors the office inbox and communicates information.
• Assists with data entry for processing transcripts.
• Assists the office in troubleshooting system issues.

Skills

Teamwork

Problem solving

Customer service

Data entry

Excel

Databases

MS Office

Tools

Databases

Excel

Microsoft Office

Job description

GENERAL PURPOSE AND SCOPE OF THE POSITION:Under the direction of the College Registrar, this Federal Work-Study position provides administrative support for the office.NOTE: Must be a currently enrolled student at Ivy Tech Community College to be eligible for this position.EDUCATIONAL OUTCOMES:Understand how the Registrar’s Office functions and supports the teaching and learning of a collegeLearn and use technology that supports the Registrar’s OfficeHow to collaborate and provide customer service.MAJOR RESPONSIBILITIES:Check the office mail and distribute mail to the campuses and to the student hub.Image and scan student records.Monitors the office inbox and communicates information.Assists with data entry for processing transcripts.Assists the office in troubleshooting system issues.This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.SUPERVISION RECEIVED: College RegistrarSUPERVISION GIVEN: NoneHOURLY RATE: $15 per hourEDUCATION, EXPERIENCE, and OTHER REQUIREMENTS:Must work well in a team environment and exercise sound problem-solving skills.Ability to learn and use databases, Excel sheets, and the Microsoft Office suite and provide excellent customer service.Must demonstrate the ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and in which every individual feels respected and valued.NOTE: Must be a currently enrolled student at Ivy Tech Community College to be eligible for this position.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.