Student Programs & Office Coordinator

University of North Carolina at Chapel Hill; Chapel Hill, Northern (NC, KY); Hybrid; USD 24,797,000 - 38,573,000; Part time

Job summary

University of North Carolina at Chapel Hill seeks a part-time Student Programs & Office Coordinator for the Institute for Risk Management and Insurance Innovation (IRMII). You will provide cross-functional support across student programs, events, and daily office operations, helping students with internships and career opportunities.

You will coordinate seminars and workshops, support the Career Fair and Research Summit, maintain accurate student records, and assist with onboarding of new

Qualifications

• Bachelor’s degree from an accredited institution.
• Experience in program coordination or student services.
• Strong organizational skills and ability to manage multiple workstreams.

Responsibilities

• Provide cross-functional support for student programs, events and daily office operations.
• Coordinate logistics for seminars, workshops, and signature events with calendar and venue needs.
• Maintain student records, onboarding, and communications; support internships and career opportunities.
• Assist with onboarding of new student interns and visiting scholars and track program activities.

Skills

Program coordination

Student services

Event planning

Administrative support

Microsoft Office

Airtable

Canva

Independent work

Education

Bachelor's degree

Job description

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

The Institute for Risk Management and Insurance Innovation ( IRMII ) is focused on interdisciplinary research and training that lead to better understanding and management of financial losses resulting from perils ranging from extreme weather to pandemics to cyber-attacks. Our mission is to drive the advancement of creative risk management tools and strategies to address growing threats to society, and to cultivate a collaborative ecosystem of academics and industry leaders to train the next generation of risk management professionals. The Institute has a focus on both graduate research and graduate/undergraduate education, with the latter involving the administration of the new Minor in Risk Management. Support for IRMII includes funding from nearly 40 firms from across the insurance and risk management sector, and Institute faculty, staff and students have many opportunities to interact with these partners as they develop research projects and training programs of direct relevance to the industry.

Position Summary

IRMII seeks a Student Programs & Office Coordinator to provide flexible, cross-functional support across the Institute’s student programs, events, and daily office operations. This is a part-time role: helping students navigate internships and career opportunities, keeping an event running smoothly behind the scenes, and keeping the office organized day to day.

1. Student Program & Talent Pipeline Support

• Serve as a friendly, reliable point of contact for student questions about internships, the Risk Management Minor, and IRMII programs generally.
• Internship & full-time placement support: help maintain the internship and placement pipeline in the CRM , track application and match status, and assist with light candidate prep
• Career Fair support: provide prep support and on-site support connecting students with employers.
• Mentorship & alumni program support: help coordinate mentor-student matching logistics, track participation, and support the alumni database and outreach cadence.
• Maintain accurate student records — enrollment, research participation, internship/placement history — in IRMII’s shared systems.

2. Event Coordination and Support

• Coordinate logistics for seminars, workshops, guest speaker sessions, and signature events (Career Fair, Research Summit, Board Meetings, and similar) scheduling, room bookings, catering, AV, and materials.
• Manage student event registration processes and provide on-site, day-of support.
• Support campus visitor coordination, including scheduling, materials, and follow-up thank-yous.
• Track event participation and help gather post-event feedback from students and partners.

3. Office & Administrative Support

• Provide day-to-day office support: supplies, filing, correspondence, and general office organization.
• Assist with calendar coordination and scheduling for student- and event-related meetings.
• Support expense tracking, reimbursements, and vendor coordination as needed.
• Assist with onboarding logistics for new student interns and visiting scholars.

4. Communications & Tracking

• Maintain distribution systems for student-facing communications — reminders, deadlines, opportunity announcements — for events and programs.
• Maintain program and event calendars so they stay accurate and accessible to students, staff, and partners.
• Contribute student success stories and event recaps to Comms team for the annual report, newsletter, and social content.

Minimum Education and Experience Requirements

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience in program coordination, student services, event planning, or administrative support
• Genuine enthusiasm for working directly with students
• Strong organizational skills to be comfortable managing several small workstreams in a given week
• Proficiency in Microsoft Office, Airtable, Canva, or similar tools
• Able to work independently to prioritize with minimal supervision

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]. Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Optional and Required Documents

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).