Student Program and Scholarship Coordinator

NMSU; Las Cruces (NM); Hybrid; USD 21,000 - 29,000; Full time

Job summary

New Mexico State University seeks a Student Program and Scholarship Coordinator to manage scholarship processes, assist with academic forms, and support the Academic Affairs team on a full-time, on-campus basis. The role requires a strong focus on coordination, communication, and process improvement.

The position is 12 months, operates in a standard M-F schedule, and reports to the College of Hlth, Educ & Soc Trans. On-campus responsibilities and local eligibility considerations apply.

Qualifications

• High School diploma with 3 years of relevant experience or an Associate's Degree with 1 year of relevant experience.
• Bachelor's Degree preferred.
• Strong organizational and communication skills desired.

Responsibilities

• Coordinate the College of HEST scholarship process, including application, review, selection, award, and distribution activities.
• Coordinate with academic units and scholarship committees to ensure timely reviews and selections.
• Update scholarship criteria and assist with improving college processes related to scholarships and foundation accounts.
• Track and monitor academic and student forms (schedules, grades, course overloads, Incompletes, sanctions, etc.).
• Support the Associate Dean for Academic Affairs with scheduling, calendar support, and document preparation.

Education

High School diploma + 3 years experience

Associate's Degree + 1 year experience

Bachelor's Degree

Job description

Department Contact: Christopher Aiken, [phone], [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: The College of Health, Education and Social Transformation seeks a Student Program and Scholarship Coordinator position. This is a 12-month full-time administrative position requiring on-campus, in-person leadership.

Position Details

PositionTitle: Student Program and Scholarship Coordinator

College/Division: College of Hlth, Educ & Soc Trans

Department: 320001-COLLEGE OF HLTH, EDUC & SOC TRANS

Location: Las Cruces

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

Job Duties and Responsibilities

• Coordinate the College of HEST scholarship process, including annual application, review, selection, award, and distribution activities.
• Coordinate with academic units and scholarship committees to ensure scholarship reviews and selections are completed accurately and in a timely manner.
• Coordinate updates or corrections to scholarship criteria and assist with improving college processes related to scholarships and foundation accounts.
• Track, submit, and monitor academic and student forms, including change of schedule, change of grade, course overloads, Incompletes, academic sanctions, course substitutions, degree-related documentation, and other academic requests.
• Support the Associate Dean for Academic Affairs through scheduling, meeting coordination, calendar support, document preparation, and tracking of academic requests and initiatives.
• Communicate information regarding academic processes, deadlines, procedures, and requirements to appropriate faculty, staff, and students.
• Assist with developing and improving procedures that increase the efficiency and consistency of academic processes across the college.
• Coordinate meetings, workshops, special events, and other programs associated with the Academic Affairs team and the College of HEST.
• Support college student organizations, committees, and student engagement activities.
• Provide coordination and support for initiatives of the Dean's leadership team and other college priorities as needed.
• Maintain program records and assist with tracking activities, preparing reports, and assessing student support initiatives.
• Performs miscellaneous job-related duties as assigned.

Qualifications

Required Education and Experience: High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.

Preferred Qualifications: Bachelor's Degree.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.

Risk: No or very limited exposure to physical risk.