Student Activities and Events Coordinator

PeopleAdmin, Inc.; Las Vegas (NM); On-site; USD 33,000 - 45,000; Full time

Job summary

New Mexico Highlands University seeks a Student Activities and Events Coordinator to plan and manage inclusive student activities and events on campus, online, and in the community. You will collaborate with supervision to ensure a vibrant student experience through high-quality programming.

Qualifications include a Bachelor’s degree and 1 year of related experience; Master’s degree is preferred. Flexible schedule, NM Driver’s license, and strong interpersonal and social media skills are

Qualifications

• Bachelor’s degree required with one year of related experience.
• Master’s degree is preferred for advanced event planning.
• Strong interpersonal and communication abilities are essential.

Responsibilities

• Plan and manage inclusive student activities and events on campus, online, and in the community.
• Recruit, hire, train, schedule, supervise, and guide student staff and volunteers.
• Promote activities via social media, web, signage, and campus channels.
• Maintain participant data and generate monthly participation reports.
• Support other events and handle invoices, travel requests, and requisitions.

Skills

Interpersonal skills

Communication skills

Event planning

Social media

Staff supervision

Problem solving

Time management

Safety procedures

Confidentiality

Budgeting & invoices

Education

Bachelor’s Degree

Master’s Degree preferred

Tools

Event management software

Job description

Student Activities and Events Coordinator

Please see Special Instructions for more details.

Position Information

Position

Position Student Activities and Events Coordinator

Full Time/Part Time

Full Time/Part Time Full Time

Job Type

Job Type Regular

Position Summary

In consultation with supervisor, this position is responsible for planning and managing inclusive and engaging student activities and events on campus, on-line, and in the community.

Duties and Responsibilities

• Manage the planning and implementation of student activities and directly support the execution of special and large scale events. Work closely with supervisor, student employees, and other employees including center personnel to ensure a vibrant and engaging student experience through high quality programming. (50%)
• Recruit, hire, train, schedule, supervise, evaluate, and give direction to student employees who conduct programming. Facilitate communication/teamwork among staff. (20%)
• Efficiently promote activities and events, in consultation with University Relations, to include but not limited to social media, web page, digital signage, student engagement platform, print, radio, newspaper, etc. Support and oversee student social media engagement. (15%)
• Maintain accurate participant and program data and compile participation reports monthly or as requested by the department supervisor. Regularly assess and evaluate activities and events. (10%)
• Assists in fulfilling duties of department staff and supervisor in their absence and directly supports other events and programming hosted by departments within the division of student affairs. Assists with the submission and processing of invoices, travel requests, purchase requisitions and other duties as assigned. (5%)
• Attend appropriate staff meetings;
• Report monthly/quarterly statistics;
• Solicit feedback and input on various programming;
• Maintain regular attendance;
• Perform related duties as assigned.

Requirements

• Education – Bachelor’s Degree in any field.
• Experience – 1 year of experience related to specified duties.

Preferred Qualifications

• Education – Master’s Degree in any field
• Experience – Experience working in event planning and management.

Special Conditions for Eligibility

• Must be able to work a flexible schedule as required by the position to include regular evening, nights, and weekends.
• Must possess and maintain a valid NM Driver’s license.

Knowledge, Skills, and Abilities

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies to include students, staff, faculty, and community members;
• Strong ability to work independently;
• Strong ability to work in a high stress environment;
• Ability to problem solve as issues arise;
• Ability to demonstrate high energy in most aspects of position;
• Ability to use good judgement;
• Ability to maintain confidentiality;
• Ability to read, understand, follow, and enforce safety procedures;
• Must be trustworthy and responsible;
• Must be knowledgeable in university policies and guidelines for events;
• Skill in training, leading, organizing, advising, and planning;
• Must have excellent computer and social media skills;
• Knowledge of supplies, equipment, and/or services ordering and inventory control;

Physical Demands

• Moderate physical activity;
• Requires handling of average-weight objects up to 100 pounds or standing and/or walking for more than four (4) hours per day;
• Work may involve exposure to various elements of the weather during outdoor events/concerts;
• Work may require lifting of equipment, supplies, concessions;
• Must be able to withstand loud noise;
• Work is performed in an office setting, but also at various venues on campus and/or the community.

Pay Rate

Pay Rate $39,020.80

Work Location/Campus Center

Work Location/Campus Center Las Vegas, NM Campus

EEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness. For disabled access or services call 505-454-3242 or email [e-mail] Visit the link below for more information regarding affirmative action and equal opportunity: Equal Employment Opportunity is THE LAW

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter/ Letter of Interest
• Letter(s) of Recommendation
• Unofficial Transcripts Conferring Required Degree

Optional Documents