Student Office Worker

Hutchinson Community College; Hutchinson (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

Hutchinson Community College is seeking an Office/Facilities Assistant to provide general office duties, answer phones, process data, and assist with day-to-day operations under the direction of the Director of Facilities. The role includes creating work orders, processing purchase orders, and maintaining documentation for security and safety systems, while ensuring timely attendance and adherence to HutchCC policies.

It also emphasizes customer service in a student-centered environment.

Qualifications

• Strong professional telephone and interpersonal communication required.
• Proficiency with Word, Excel, PowerPoint and Adobe.
• Excellent written and verbal communication, organized and detail-oriented.
• Ability to work with students and staff in a student-centered environment.
• Ability to work independently and meet deadlines in a multi-objective setting.
• Must be neat, dependable, and highly organized; able to work with many people.
• Physical requirements: sit for extended periods, keyboarding, lifting up to 25 pounds.

Responsibilities

• Perform general office duties and provide clerical support including answering phones, taking messages, data entry, and directing customer inquiries.
• Assist Director and Coordinators with the day-to-day operations.
• Create work order requests.
• Prepare and process purchase orders.
• Maintain documentation, maintenance, and testing of security & fire alarms, sprinkler systems, emergency lights, fire extinguishers, GFCI, and Fire Marshal inspections.
• Arrive on time for work, attend work regularly, and comply with HutchCC policies.
• Work closely with the Facilities Office Manager.
• Perform other responsibilities as assigned by the Facility Coordinators and Director of Facilities.

Skills

Phone communication

Interpersonal skills

Office software

Attention to detail

Organizational skills

Customer service

Tools

Word

Excel

PowerPoint

Adobe

Job description

Essential Functions –

• Perform general office duties and provide clerical support including, but not limited to answering phones/taking messages, word processing, directing customer inquiries, data entry, making signs/flyers, copying, scanning, maintaining electronic files, organizing, etc.
• Assist Director and Coordinators with the day-to-day operations.
• Create work order requests.
• Prepare and process purchase orders.
• Maintain documentation, maintenance, and testing of the following items: security & fire alarms, sprinkler systems, emergency lights, fire extinguishers, GFCI, and Fire Marshal inspections.
• Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.
• Comply with HutchCC policies, procedures, and practices.

Secondary -

• Work closely with the Facilities Office Manager.
• Perform other responsibilities as assigned by the Facility Coordinators and Director of Facilities.

QUALIFICATIONS (Essential):

• Strong professional telephone and interpersonal communication skills required.
• Proficiency in personal computer skills including, but not limited to, keyboarding, the Windows operating system, Microsoft Office applications (Word, Excel, Power Point, etc.), and Adobe.
• Ability to provide excellent communication (verbal and written), strong organizational skills, and attention to detail.
• Ability to work effectively and professionally with many people, while practicing good customer service and maintaining appropriate customer privacy in a student-centered environment.
• Ability to work independently and efficiently with accuracy while meeting the deadlines and demands of a multiple-objective environment.
• Must be a neat, dependable, and highly organized person who possesses the ability to work amiably and professionally with many people.
• Physical requirements: Excellent verbal, written, and listening skills; Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; to use appropriate judgment and to apply tact and courtesy in difficult situations; The ability to understand words and respond effectively and appropriately; Attentive to detail, accurately follow written and verbal instructions, work independently; The position may require some lifting up to 25 pounds. Sedentary to medium/Indoor work environment with a substantial amount of keyboarding required
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Physical and mental qualifications must be performed with or without a reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.