Student Office Assistant KU Band - Pool

Center for Public Partnerships & Research; Topeka (KS); On-site; USD 12,000 - 17,000; Part time

Job summary

University of Kansas seeks a student assistant for the KU Band administrative office. You will greet visitors, answer phones, handle data entry, word processing, and filing, and assist with general office duties. You’ll also support faculty as needed.

The role includes recruitment support, inventory management, and event logistics. Enrollment must meet the 6 credit hour minimum during term, with an hourly, non-exempt schedule.

Qualifications

• Undergraduate student status at KU with a GPA of 3.0+ as shown on application materials.
• Strong written communication skills as shown in application materials.

Responsibilities

• Provide front desk customer service to KU Band students, faculty, staff, and visitors, including answering phones and greeting visitors.
• Perform clerical tasks: data entry, word processing, filing, copying, mailing, and general office duties.
• Support recruitment activities: schedule interviews and maintain candidate records, monitor inventory of recruitment materials.
• Assist with event planning, meetings, and on-site coordination.
• Perform other duties as assigned to support departmental goals.

Skills

Excellent written communication

Education

Undergraduate School of Music major at the University of Kansas with 3.0 GPA

Job description

Position Overview

The student assistant’s role is to provide excellent customer service to KU Band students, faculty, staff, and visitors at the front desk. This position supports the KU Band administrative office with general office duties, including answering phones and greeting visitors, word processing, filing, copying, data entry, mailing, and other tasks as assigned. Additionally, the student assistant provides faculty support as needed or requested.

Job Description

60% - Administrative & Clerical Support

• Perform general clerical tasks, including data entry and word processing.
• Respond to inquiries via phone, email, and in person.
• Prepare and maintain accurate records and documentation.
• Coordinate internal and external communications.
• Complete errands and support office operations as needed.

25% - Recruitment & Inventory Management

• Assist with recruitment activities, including scheduling interviews and maintaining candidate records.
• Monitor and manage inventory of office and recruitment materials.
• Ensure timely ordering and replenishment of supplies.

10% - Event Coordination

• Support planning and execution of events, meetings, and recruitment activities.
• Assist with logistics, setup, and on-site coordination.

5% - Other Duties

• Perform additional tasks and responsibilities as assigned to support departmental goals.

Required Qualifications

• Undergraduate School of Music major at the University of Kansas with a 3.0 GPA or higher, as indicated on application materials.
• Excellent written communication skills, as indicated on application materials.

Preferred Qualifications

• Candidate must have enrolled in and received a grade of B or above in at least one BAND 400-level course as a KU student, as indicated in application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

• Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
• This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Applications accepted through August 11th, 2026.

Contact Information to Applicants

Leslie O'Neil
[e-mail]
785-864-3367

Advertised Salary Range

$10.25

Anticipated Start Date

Tuesday August 18, 2026