Student Office Assistant

Center for Public Partnerships & Research; Topeka (KS); On-site; USD 13,000 - 18,000; Part time

Job summary

University of Kansas seeks a Student Office Assistant to support the East Asian Languages & Cultures, French, Francophone & Italian Studies, German Studies, and SEAFIG departments. The role provides general office duties and backup to administrative staff, offering hands-on experience in a fast-paced academic office.

The position covers event support, social media updates, website assistance, and on-site help for departmental events, including occasional evenings and weekends.

Qualifications

• Experience in an office or clerical role.
• Strong verbal and written communication skills.
• Experience with Microsoft Office (Outlook, Word).
• Familiarity with managing social media (Facebook, Instagram, etc.).

Responsibilities

• Answer phones and greet visitors professionally.
• Perform clerical tasks: photocopying, scanning, mail sort, general organizing.
• Maintain clean, welcoming spaces.
• Support events and promotional activities.
• Capture photos/videos at events and assist with materials.

Skills

Office administration

Microsoft Office

Social media management

Communication skills

Tools

Adobe Creative Suite

Job description

Position Overview

The Student Office Assistant for the departments of East Asian Languages & Cultures, French, Francophone & Italian Studies, German Studies, and Slavic and Eurasian Languages & Literatures (SEAFIG) provides administrative support and serves as a backup to full-time administrative staff. The ideal candidate is a motivated student seeking long-term employment and hands-on experience in a fast-paced office environment.

Job Description

70% - Office Support

• Answer phones and greet visitors in a professional and friendly manner
• Make photocopies, scan documents, and assist with general clerical tasks
• Sort and distribute mail
• Maintain clean, organized, and welcoming public spaces
• Perform other administrative duties as assigned

30% - Event Support & Promotion

• Create and post updates on social media platforms (e.g., Facebook, Instagram) and assist with departmental website updates
• Capture photos and videos at events, including some evening and occasional weekend activities
• Update digital signage and refresh promotional materials around campus
• Provide logistical and on-site support for key departmental events

Required Qualifications

• Previous experience working in an office or in clerical/administrative support, as indicated in application materials.
• Excellent communication skills, as indicated in application materials.
• Experience using Microsoft Office products (Outlook, Word), as indicated in application materials.
• Experience with social media like Facebook, Instagram, etc., as indicated in application materials.

Preferred Qualifications

• Interest in foreign language studies, as indicated in application materials.
• Familiarity with Adobe Creative Suite, as indicated in application materials.
• Experience in photography and video editing, as indicated in application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre‑enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

• Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
• This is an hourly/non‑exempt position. A student employee cannot hold an hourly/non‑exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions

In addition to the online application, please provide the following.

• Resume/ CV
• Cover Letter addressing required/ preferred qualifications

Contact Information to Applicants

Mechele Leon

[e-mail]

Advertised Salary Range

$11.00

Anticipated Start Date

Monday September 21, 2026