Student Ministry Administrative Coordinator

Asbury Church; Madison (AL); On-site; USD 19,000 - 28,000; Part time

Job summary

Asbury Church is seeking a part-time Administrative Coordinator to support student ministry operations. The role focuses on maintaining organization, facilitating communication, and ensuring programs run efficiently in a ministry/non-profit setting.

You will handle logistics for events, manage registrations, budgets, and church databases, and collaborate with ministry leaders to enhance the experience for students and families. Availability on Sundays is required.

Qualifications

• Experience in administrative support or coordination.
• Preferably in a ministry or non-profit setting.
• Strong organizational skills with multitasking ability.
• Excellent written and verbal communication.
• Proficiency in office software and collaboration tools.

Responsibilities

• Create registrations and then reserve rooms, vehicles, and venues for event needs.
• Keep track of budgets and finances, background checks, and manage church database.
• Food and food service volunteers will be organized and overseen by this position.
• Collaborate with the communications team on design projects and ministry pages.
• Attend monthly admin meetings and support office operations.

Skills

Administrative support

Coordination

Multitasking

Communication

Tools

Office software

Email tools

Database management

Job description

This position is a part-time, hourly non-exempt position with 20 hours weekly. The typical work week is Sunday - Thursday. This position will require availability on Sunday mornings and evenings.

The Role:

The Student Ministry Administrative Coordinator plays a crucial role in supporting the administrative functions of our student ministry. This position is essential for maintaining organization, facilitating communication, and ensuring that our programs run efficiently. You will work closely with ministry leaders to enhance the overall experience for students and their families.

Ministry and Event Logistics:

Details and logistics are the nuts and bolts that hold everything together. The Administrative Coordinator serves the team by handling the logistics of ministry and events. They will create registrations and then reserve rooms, vehicles, and venues for event needs. They will also keep track of budgets and finances, background checks, and manage our church database.Food and food service volunteers will be organized and overseen by this position.

Communications:

Websites, ministry emails, and event graphics are highly important because they are often the first point of contact the church has with the community and the congregation. The Administrative Coordinator will work with the communications team to collaborate on design projects as well as manage the weareasbury.com/students pages. They will also send bi-monthly emails to the parents to keep them up to date on ministry happenings.

Office Oversight:

Making sure the offices, ministry, and facility have everything they need when it's needed allows the team to function most effectively. The Administrative Coordinator will handle ordering office supplies, facility supplies, and technology and repair requests. To keep our time in line with church-wide policies and procedures, they will also attend monthly admin meetings. This meeting also functions as a second group for community and camaraderie.

The Ideal Candidate:

• A growing relationship with Jesus and a love for the younger generation.
• Proven experience in administrative support or coordination, preferably in a ministry or non-profit setting.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in using office software and communication tools.
• A passion for working with students and supporting their spiritual growth.

Nice to Have:

• Experience in event planning or coordination.
• Familiarity with social media and marketing strategies for outreach.
• Knowledge of student ministry practices and principles.
• Ability to work collaboratively in a team-oriented environment.