Student Life Administrative Coordinator

Hawaii Preparatory Academy; Waimea/Kamuela (HI); On-site; USD 29,000 - 32,000; Full time

Job summary

Hawaii Preparatory Academy is seeking an Administrative Assistant for the Student Life Office to support daily operations and maintain a welcoming, responsive environment for students, families, faculty, staff, and guests. The role works closely with the Assistant Head of School for Upper School and the Dean of Students.

The ideal candidate will have a Bachelor’s degree or equivalent, at least two years’ office or school-based admin experience, and strong communication skills.

Qualifications

• Bachelor's degree or equivalent in education, student support, or administrative support.
• At least two years of experience in an office or school-based administrative setting.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace and Microsoft Office.
• Exceptional organizational skills and attention to detail.
• Excellent interpersonal skills with a student-service orientation.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Serve as primary front-office presence for the Student Life Office.
• Support attendance tracking and sign-up forms for co-curriculars.
• Assist with communications to families on discipline, well-being, and Honor Code.
• Coordinate meetings, manage phone lines, and schedule SLO spaces.
• Assist with student safety training and campus events.
• Liaise between students, families, faculty, and the Student Life team.
• Support special projects and initiatives.
• Maintain professionalism and discretion in a fast-paced environment.

Skills

Strong written and verbal communicator

Excellent interpersonal skills

Organizational skills

Confidentiality and judgment

Multitasking

Student-service orientation

Teamwork

Adaptability

Education

Bachelor's degree or equivalent experience in education or admin

Tools

Google Workspace

Microsoft Office

Job description

Hawaii Preparatory Academy is seeking an Administrative Assistant for the Student Life Office to support daily operations and maintain a welcoming, responsive environment for students, families, faculty, staff, and guests. The role works closely with the Assistant Head of School for Upper School and the Dean of Students.

The ideal candidate will have a Bachelor’s degree or equivalent, at least two years’ office or school-based admin experience, and strong communication skills.