Administrative Assistant

Kamehameha Schools; Keaau (HI); On-site; USD 2,941,000 - 3,899,000; Part time

Job summary

Kamehameha Schools Hawaiʻi Campus is seeking two Administrative Assistants to support our Athletics Department for the 2026-2027 school year. These are temporary positions with projected end dates between December 2026 and March 2027.

The role emphasizes strong computer literacy, especially Google Workspace and Microsoft Office, and the ability to manage multiple priorities while supporting student-athletes.

Qualifications

• Minimum one year of administrative or related experience.
• Strong written, verbal, and interpersonal skills.
• Ability to work flexibly and manage multiple priorities.
• Experience in educational or athletic environments is preferred.

Responsibilities

• Provides general administrative support to the Athletics Department and other units as needed.
• Receives and screens messages, disseminates information, and maintains files.
• Assists with budget, purchasing, and travel arrangements.
• Coordinates staff events and prepares routine correspondence and reports.
• Backs up other administrative staff and cross-trains where needed.

Skills

Excellent organizational skills

Adaptability

Team-player mindset

Willingness to learn

Customer service

Strong communication

Education

High School Diploma/Equivalent

Tools

Google Workspace

Microsoft Office

Job description

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools Hawaiʻi Campus is seeking two Administrative Assistants to support our Athletics Department for the 2026-2027 school year. These are temporary positions with projected end dates between December 2026 and March 2027.

We’re seeking adaptable, organized professionals with strong computer literacy, including extensive experience using Google Workspace and Microsoft Office applications, and the ability to effectively manage multiple priorities while supporting the diverse needs of the Athletics Department.

The ideal candidate possesses:

• Excellent organizational skills
• Flexibility and adaptability to adjust priorities and support changing departmental needs
• A collaborative, team-player mindset
• A willingness to learn and take on new responsibilities
• A strong commitment to student safety and well-being
• Exceptional customer service and communication skills
• Experience working in educational and/or athletic environments (strongly preferred)

The administrative assistant role offers the opportunity to play an important part in supporting student-athletes and the day-to-day operations of a dynamic athletics program. The Administrative Assistant serves as a key resource for students, families, coaches, and staff while helping the department operate efficiently.

Job Summary

Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.

Essential Responsibilities

Administration

• Provides general administrative support to different departments within the division/group.
• Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
• Communicates and provides information for visitors and outside sources.

Fiscal/Budget Management

• Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.

Event Management

• Coordinates and arranges staff events.

Project Support

• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

• High School Diploma/Equivalent.
• Minimum of 1 year administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Good computer knowledge.
• Ability to handle confidential information.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

• Experience working in an educational setting.

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours.

For Internal Use Only

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at [e-mail] or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.

Pay Range

21.35 - 28.30 Hourly

Compensation And Benefits

Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

Primary Location

Hawaii Campus

City, State

Keaau, Hawaii