Student Life Administrative Coordinator

University of Miami; United States; On-site; USD 48,000 - 64,000; Full time

Job summary

The Administrative Assistant in the Department of Orientation and Commuter Student Involvement at the University of Miami provides essential support to the Director and campus partners. The role covers office and fiscal management, student employee supervision, and project coordination for orientation, commuter, transfer programs, and family events.

Responsibilities include managing daily operations, budgeting in Workday Finance, supervising up to five student assistants, coordinating events,

Qualifications

• Three to five years of progressive related experience in an office environment.
• Experience in a higher education setting is highly desirable.
• Direct experience with managing and reconciling budgets.
• Computer-based technology skills with data management systems, word processing, and financial programs.
• Demonstrated organizational and strong written and verbal communication skills.

Responsibilities

• Oversee daily departmental operations, including space management and supply inventory.
• Serve as primary contact for inquiries, providing customer service to students, families, faculty, and staff.
• Manage departmental email accounts and correspondence with timely responses.
• Maintain office records and manage departmental technology.
• Monitor budgets, revenue, and expenditures; prepare monthly financial reports.
• Reconcile receipts and manage purchasing, travel, and reimbursements.
• Coordinate with Purchasing, Accounts Payable, and Disbursements to ensure proper processing.
• Support fundraising and sponsor/donor activities under the Senior Director's guidance.
• Manage departmental financials using Workday Finance.
• Supervise and train up to five Student Assistants.
• Oversee hiring, onboarding, scheduling, and payroll for student employees.
• Manage personnel processes through Workday Human Resources.
• Coordinate departmental projects and events, including orientation, commuter and transfer programs, Family Weekend, and resource fairs.
• Organize sponsor/vendor fairs and fulfill sponsorship benefits.
• Contribute to strategic planning and collaborative partnerships.
• Track event effectiveness and assist with report preparation.
• Provide calendar scheduling support for department leadership.
• Perform additional duties as assigned.

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Workday Finance

Workday HR

Job description

The Administrative Assistant in the Department of Orientation and Commuter Student Involvement at the University of Miami provides essential support to the Director and campus partners. The role covers office and fiscal management, student employee supervision, and project coordination for orientation, commuter, transfer programs, and family events.

Responsibilities include managing daily operations, budgeting in Workday Finance, supervising up to five student assistants, coordinating events,