Student Life Administrative Coordinator

University of Miami; Coral Gables (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

The University of Miami in Coral Gables, FL is seeking an Administrative Assistant to support the Orientation and Commuter Student Involvement (OCSI) team. You will be the primary contact for students and staff, manage calendars, and ensure smooth operations across office functions.

Responsibilities include budgeting, purchasing, and payroll for student workers, along with coordinating events and projects. Strong MS Office skills and exceptional communication are essential in this role.

Qualifications

• Knowledge of MS Office (Word, Excel, PowerPoint).
• Knowledge of routine office practices and procedures.
• Knowledge of simple data processing and transmission principles.
• Ability to utilize computerized information systems.
• Ability to enter and verify information with accuracy and a reasonable rate of speed.
• Ability to understand and follow oral and written instructions.
• Excellent customer service and communication skills.

Responsibilities

• Oversee daily departmental operations, including space management and supply inventory.
• Serve as the primary contact for inquiries, providing customer service to students, families, faculty, and staff.
• Manage departmental email accounts and correspondence, ensuring timely responses and follow-up.
• Maintain office records and manage departmental technology.
• Monitor budgets, revenue, and expenditures; prepare monthly financial reports.
• Reconcile receipts and manage purchasing, travel, and reimbursements.
• Coordinate with Purchasing, Accounts Payable, and Disbursements to ensure proper processing of goods and services.
• Support fundraising and sponsor/donor activities under the Senior Director's guidance.
• Manage departmental financials using Workday Finance.
• Supervise and train up to five Student Assistants.
• Oversee hiring, onboarding, scheduling, and payroll for student employees in collaboration with the Senior and Associate Directors.
• Manage personnel processes through Workday Human Resources.
• Coordinate departmental projects and events, including orientation, commuter and transfer programs, Family Weekend, and resource fairs.
• Organize sponsor/vendor fairs and fulfill sponsorship benefits.
• Contribute to strategic planning and collaborative partnerships.
• Track event effectiveness and assist with report preparation.
• Provide calendar scheduling support for department leadership.

Job description

The University of Miami in Coral Gables, FL is seeking an Administrative Assistant to support the Orientation and Commuter Student Involvement (OCSI) team. You will be the primary contact for students and staff, manage calendars, and ensure smooth operations across office functions.

Responsibilities include budgeting, purchasing, and payroll for student workers, along with coordinating events and projects. Strong MS Office skills and exceptional communication are essential in this role.