Student Library Archives Assistant

Center for Public Partnerships & Research; Topeka (KS); On-site; USD 17,000 - 24,000; Part time

Job summary

The Kansas Geological Survey, located on West Campus, is seeking a student employee to support its public library and archives operations. Duties include archiving state geological records, data entry, and providing in-person assistance to staff and library patrons. Hours are 8:00 a.m.

to 5:00 p.m., Monday through Friday, with flexible scheduling within these hours. This hourly, non-exempt position requires prior data entry experience; start date is September 14, 2026; pay is $15.00 per hour;

Qualifications

• Prior experience with data entry.

Responsibilities

• Enter and maintain data in electronic databases with a high degree of accuracy.
• Scan historical and geological records for archival preservation and access.
• Review and proofread data entries and scanned documents to ensure completeness, accuracy, and quality.
• Perform additional administrative or library support duties as assigned.

Skills

Data entry

Job description

Position Overview

The Kansas Geological Survey (KGS), located on West Campus, is seeking a student employee to support its public library and archives operations. Duties include archiving state geological records, data entry, and providing in-person assistance to staff and library patrons. This position offers valuable experience in records management, data organization, and customer service.

Hours are between 8:00 a.m. and 5:00 p.m., Monday through Friday. Flexible scheduling is available within these business hours, and the start date is flexible.

75% - Records Digitization and Data Management

• Enter and maintain data in electronic databases with a high degree of accuracy.
• Scan historical and geological records for archival preservation and access.
• Review and proofread data entries and scanned documents to ensure completeness, accuracy, and quality.

15% - Records Organization and Filing

• Sort, organize, and incorporate records into established filing systems.
• Maintain physical and electronic records according to archival standards.
• Assist with the retrieval and storage of records as needed.

5% - Customer Service and Communication

• Communicate professionally and effectively with supervisors, staff, and library patrons.
• Respond to information requests and assist patrons in locating resources and records.
• Provide courteous in-person support to visitors and researchers.

5% - Other Duties as Assigned

• Perform additional administrative, archival, or library support duties as directed by the supervisor.
• Assist with special projects and departmental initiatives as needed.

Required Qualifications

• Prior experience with data entry, as indicated in application materials.

Position Requirements

• Ability to retrieve, transport, and file records, which may include pushing rolling shelving units, using a step ladder, and lifting or carrying materials weighing up to 25 pounds, with or without reasonable accommodation.
• Ability to work in archival storage and records management areas and occasionally handle historical documents that may be dusty, musty, or otherwise affected by long-term storage conditions, with or without reasonable accommodation.
• Availability to work shifts of at least two consecutive hours.
• During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

• Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
• This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions

• Resume/ CV
• Cover Letter addressing required qualifications and position requirements

Contact Information to Applicants

Annette Delaney
[e-mail]

Advertised Salary Range

$15.00

Anticipated Start Date

Monday September 14, 2026