Student Admin Assistant Vehicle Desk

University of Kansas; Lawrence (KS); On-site; USD 17,000 - 22,000; Part time

Job summary

The Kansas Geological Survey (KGS) at the University of Kansas is seeking a dependable student to support administrative tasks and assist with state vehicle upkeep. This on-site role is based in Lawrence, KS, offering flexible 10–15 hour per week scheduling during business hours and opportunities to contribute to day-to-day operations.

Duties include vehicle drop-off/pick-up for maintenance, vehicle washing, interior cleaning, fueling, and processing vehicle keys through check-in/check-out, plus

Qualifications

• Must have basic computer skills including MS Office and Teams.
• Enrolled in at least 6 credit hours during term.
• Experience with data entry is preferred.

Responsibilities

• Drop off and pick up vehicles for maintenance.
• Wash, vacuum, and clean interiors of state vehicles.
• Refuel vehicles as needed.
• Assist in check-in/check-out for vehicle keys.
• Perform general administrative duties such as filing, data entry, and scanning documents.

Skills

MS Office Suite

Microsoft Teams

Data entry

Education

Enrolled in at least 6 credit hours

Tools

Microsoft Excel

Job description

The Kansas Geological Survey (KGS) is seeking a dependable and detail-oriented student to support general administrative tasks and assist in the maintenance and coordination of KGS state vehicles. This position offers a great opportunity to contribute to the day-to-day operations of a vital research organization.

This student position has flexible hours, 10-15 hours per week, during business hours (8:00 AM - 5:00 PM, Monday through Friday). Students must be available to work in blocks of at least three consecutive hours. For more information about the Kansas Geological Survey (KGS) visit our website. This position is located on-site at the Lawrence, KS, west campus.

This position requires the ability to lift up to 25 pounds and perform light physical tasks related to vehicle upkeep with or without reasonable accommodation. A valid driver\'s license is required.

Job Description

95% - State Vehicle Upkeep Assistance

• Drop off and pick up vehicles for maintenance.
• Take vehicles through car wash, vacuum and light clean interiors.
• Refuel vehicles as needed.
• Assist in the check-in/check-out process for vehicle keys.
• Perform general administrative duties such as filing, data entry, and scanning documents.

5% - Other Duties as Assigned

Required Qualifications

• Professional experience requiring basic computer skills, including familiarity with Microsoft Office Suite and Teams, as evidenced by application materials.

Preferred Qualifications

• Professional experience with vehicle maintenance, as evidenced by application materials.
• Professional experience with data entry, as evidenced by application materials.
• Professional experience requiring the use of Microsoft Excel, as evidenced by application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Additional Position Requirements:

Ability to lift up to 25 pounds with or without reasonable accommodation.

Perform light physical tasks related to vehicle upkeep with or without reasonable accommodation.

Valid driver’s license.

Must be available to work in blocks of at least three consecutive hours.

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter addressing the required and preferred qualifications and position requirements
• Resume
• Contact information for two or more professional references

Application deadline is Sunday, 8/30/2026, by 11:59PM Central Standard Time.

Contact Information to Applicants

For technical questions about the position:
Josh Quick, Kansas Geological Survey, KU
[e-mail]
785-864-5212

For HR questions about the position
Annette Delaney, Kansas Geological Survey, KU
[e-mail]

• Primary Campus: University of Kansas Lawrence Campus