Student Financials and Visa Specialist

Academic Programs International; Austin, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Academic Programs International in Austin, TX is seeking a Student Financials and Visa Specialist to prepare visa packets, outreach to students, and support billing, scholarships, financial aid, and transcripts.

The role includes updating the API site, handling inquiries, and ensuring accurate student account information while maintaining strong customer service with students, parents, and universities.

Responsibilities

• Support students applying for Visas by timely preparing documents needed for the Visa process
• Perform phone, email and text outreach to students regarding Visa process and application.
• Provide customer support for phone calls, emails and tickets coming into the Student Financial Services queues.
• Assist with adding new charges and/or deduction to ensure financial aid information is updated and posted to student accounts
• Communicate with students regarding the financial aid deferral process
• Maintain and update student accounts, including name and address changes, mergers, or mailing attentions
• Review Consulate and other relevant websites to ensure that the API website has up to date information.
• Maintain the highest standards of customer service when interacting with students, parents, and/or Universities
• Assist with correspondence for past-due accounts and collections, identify delinquent accounts by reviewing reports, and communicate with students to request and arrange payments
• Create and present presentations on Visa procedures
• Guide students through Visa application process and review application materials for students via, phone calls, emails, tickets and webinars
• Research student account discrepancies as needed
• Collaborate with internal Programs/Unit Managers and Unit colleagues on financial services and visa issues and/or questions
• Guide students and/or parents through the financial aid transfer process and send enrollment verifications and consortium agreements to schools, upon request
• Assist in preparing batch visa materials
• Assist with and perform other duties and projects as assigned

Job description

Description

The Student Financials and Visa Specialist, (SFVS) is responsible for Visa packet preparation and corresponding outreach to students. This position will assist with keeping the website up to date and will also assist with general tickets coming to the areas under Student Financial Services. The person in this position also will provide key assistance with billing, collections, scholarships, financial aid, and transcripts as needed and work in the API physical of?ce 2 days a week.

Requirements

Key Responsibilities

• Support students applying for Visas by timely preparing documents needed for the Visa process
• Perform phone, email and text outreach to students regarding Visa process and application.
• Provide customer support for phone calls, emails and tickets coming into the Student Financial Services queues.
• Assist with adding new charges and/or deduction to ensure ?nancial aid information is updated and posted to student accounts
• Communicate with students regarding the financial aid deferral process
• Maintain and update student accounts, including name and address changes, mergers, or mailing attentions
• Review Consulate and other relevant websites to ensure that the API website has up to date information.
• Maintain the highest standards of customer service when interacting with students, parents, and/or Universities
• Assist with correspondence for past-due accounts and collections, identify delinquent accounts by reviewing reports, and communicate with students to request and arrange payments
• Create and present presentations on Visa procedures
• Guide students through Visa application process and review application materials for students via, phone calls, emails, tickets and webinars
• Research student account discrepancies as needed
• Collaborate with internal Programs/Unit Managers and Unit colleagues on financial services and visa issues and/or questions
• Guide students and/or parents through the ?nancial aid transfer process and send enrollment veri?cations and consortium agreements to schools, upon request
• Assist in preparing batch visa materials
• Assist with and perform other duties and projects as assigned