Student Financial Officer

Stanford University; Palo Alto (CA); Hybrid; USD 94,000 - 107,000; Full time

Job summary

Stanford University, within the School of Engineering's Electrical Engineering Department, seeks a Student Financial Officer to manage student financial appointments and coordinate visiting researchers and postdoctoral appointments. This role reports to the Director of Student and Academic Services and offers a hybrid work schedule with on-campus presence three days per week.

Responsibilities include maintaining GFS data, processing I-9s, coordinating with the Post-Doctoral Office, and ensuring

Qualifications

• Experience with student financial appointments and payroll processes.
• Ability to administer hourly student time and payroll workflows.
• Coordinate with departments on external fellowships/awards and related forms.

Responsibilities

• Enter and maintain financial data in GFS (fellowship, CA and RA appointments).
• Monitor and verify RA appointment forms.
• Monitor and verify enrollment of funded students for disbursement and clear unapplied aid.
• Process and track SGF financial awards.
• Coordinate with the School of Engineering on external Fellowships/Awards.
• Analyze and resolve student financial aid problems related to funding.
• Administer hourly students' time through Oracle HCM timecard.
• Complete and transmit I-9 forms to Payroll.
• Verify student financial information for international students renewing I-20 certificates.
• Issue letters to international students for Social Security applications.
• Run monthly reports of student financial activities and hourly data.
• Create salary adjustments and monitor approvals.
• Process labor distribution adjustments; clear suspense monthly.

Skills

Financial data management

Oracle HCM timecard

I-9 forms processing

Tools

GFS

Oracle HCM

I-9 forms

Job description

This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze.

Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement

This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary

The budgeted base salary range for this position is $93,833.00 - $106,555.00 per annum.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Electrical Engineering is one of the largest departments in the School of Engineering at Stanford, with nearly 60+ faculty and over 800 undergraduate, masters, and doctoral students. The department is consistently ranked in the top group of all electrical engineering departments in the nation.

The Electrical Engineering Department in the School of Engineering seeks a Student Financial Officer to administer the department's student financial appointments. In addition, he/she is the primary contact to administrative staff and faculty regarding postdoctoral and visiting researcher appointments. This position reports directly to the Director of Student and Academic Services.

In this role you will:

Student Financial Appointments

• Enter and maintain financial data in GFS (e.g., fellowship, CA and RA appointments).
• Monitor and verify RA appointment forms.
• Monitor and verify enrollment of funded students for disbursement and clear unapplied aid.
• Process and track SGF financial awards.
• Coordinate with the School of Engineering on external Fellowships/Awards.
• Analyze and resolve student financial aid problems as they relate to department funding.
• Administer hourly students' time through Oracle HCM timecard
• Complete and transmit I-9 forms to Payroll.
• Verify student financial information for international students renewing their I-20 certificates.
• Issue letters to international students to confirm employment for their Social Security application.
• Run monthly reports to view all student financial activities and to track hourly students' data.
• Create salary adjustments and monitor for timely approvals.
• Process labor distribution adjustments for clearing student and staff entries.Clear the suspense account on a monthly basis.

Visiting Researcher and Postdoctoral Appointments

• Review appointment forms and coordinate visiting researcher appointments.
• Point person for EE administrative staff for the processing of Visiting Researcher and Postdoctoral forms and appointments.
• Coordinate postdoctoral appointments with the Post-Doctoral Office.

Preferred Requirements:

• Student services experience desired.