Student Experience & Operations Coordinator

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Florida Gulf Coast University’s OPS Administrative Specialist provides central administrative support to Eagle Media and Fraternity and Sorority Life (FSL), coordinating projects, events, and communications.

This student-facing role reports to the Administrative Assistant II for Student Experience and supports onboarding, records, and workflows in a busy university setting. Strong MS Office skills and discretion are essential.

Qualifications

• High school diploma or equivalent.
• 1–2 years of relevant administrative support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology.

Responsibilities

• Provide general administrative support including scheduling meetings, managing calendars, and coordinating departmental activities.
• Serve as a point of contact for students, staff, and external stakeholders; respond to inquiries professionally and timely.
• Assist students in navigating services and referrals to campus resources as needed.
• Prepare, review, and maintain documents, reports, and correspondence for the office.
• Support data entry and recordkeeping in university systems and maintain personnel/files.
• Assist with onboarding processes for OPS and student employees; communicate with Human Resources as needed.
• Coordinate logistics for meetings and events; assist with catering, travel, and accommodations.
• Maintain inventory of office supplies and equipment; manage vendor contracts for events.
• Ensure compliance with university policies and confidentiality standards.

Skills

Administrative coordination

Microsoft Office proficiency

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Florida Gulf Coast University’s OPS Administrative Specialist provides central administrative support to Eagle Media and Fraternity and Sorority Life (FSL), coordinating projects, events, and communications.

This student-facing role reports to the Administrative Assistant II for Student Experience and supports onboarding, records, and workflows in a busy university setting. Strong MS Office skills and discretion are essential.