Student Event Assistant (OSU-Cascades)

Oregon State University; Bend (OR); On-site; USD 21,000 - 25,000; Part time

Job summary

Oregon State University in Bend, OR is seeking part-time Student Event Assistants to support OSU-Cascades Event Services. The pool is used for the 2026-27 academic year, with roughly 5 hours per week scheduled and potential flexibility in summer and the academic year.

Responsibilities include setting up and breaking down events, assisting with guest check-in, providing customer service, and helping with catering, A/V, and safety tasks. Training includes abuse prevention and diversity training.

Qualifications

• Must be academically enrolled in a high school, community college, or university.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.
• Must meet the applicable minimal enrollment standard.
• High School student: Regularly enrolled in a high school or participating in a home-schooling program.
• Undergraduate and post-baccalaureate student: 6 credit hours per term.
• Graduate student officially admitted to Graduate School: 5 credit hours per term.

Responsibilities

• Event Setup and Breakdown: Assist with setting up and dismantling event furniture, signage, equipment, catering materials, and A/V components.
• Event Support: Provide support during events including guest check-in, event monitoring, customer service, assisting with catering and/or A/V needs, and ensuring event spaces remain safe and welcoming.
• General Event Logistics: Assist Event Managers and Coordinators in preparing supplies, organizing storage spaces, and maintaining event equipment.
• Campus Representation: Represent Event Services professionally to event clients, campus partners, and community guests.
• Youth Protection, Food Safety, and Alcohol Compliance Support: Serve as an Authorized Adult when supporting events involving youth participants. Assist with food safety monitoring and alcohol service compliance when applicable to event operations.

Skills

Communication

Reliability

Punctuality

Teamwork

Education

Enrollment in high school / college / university

Job description

Department: OSU-Cascades Event Services

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Job Description

This recruitment will be used to fill a pool of part-time (a maximum of 24 hours per week) Student Event Assistants for the OSU-Cascades Event Services at Oregon State University - Cascades, located in Bend, Oregon.

Applications will be accepted year-round for the 2026-27 academic year. Student Event Assistants support the preparation, execution, and breakdown of university events and conferences. Students will provide their availability and can expect to be scheduled 5 hours/week, with flexibility during both the summer term and academic year.

Position Duties

• Event Setup and Breakdown: Assist with setting up and dismantling event furniture, signage, equipment, catering materials, and A/V components.
• Event Support: Provide support during events including guest check-in, event monitoring, customer service, assisting with catering and/or A/V needs, and ensuring event spaces remain safe and welcoming.
• General Event Logistics: Assist Event Managers and Coordinators in preparing supplies, organizing storage spaces, and maintaining event equipment.
• Campus Representation: Represent Event Services professionally to event clients, campus partners, and community guests.
• Youth Protection, Food Safety, and Alcohol Compliance Support: Serve as an Authorized Adult when supporting events involving youth participants. Assist with food safety monitoring and alcohol service compliance when applicable to event operations.

Training Provided

Mandatory training on abuse prevention and reporting, information technology security, youth protection, and diversity/inclusion.

Job-specific event setup, safety, and customer service training.

Opportunities for professional development and team-building activities throughout the year.

Anticipated Hiring Schedule

Applications accepted: Ongoing, year-round

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

• Communication
• Critical Thinking
• Teamwork
• Professionalism

Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home-schooling program
• Undergraduate and post-baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term*
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term*
• *International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

Required Qualifications

• Ability to lift and carry up to 50 lbs.
• Ability to be reliable, punctual, and professional.
• Ability to work independently and collaboratively.
• Demonstrate basic organizational and communication skills.