Student Employee - Gateway Student Services Assistant

Central Ohio Technical College; Newark (OH); On-site; USD 15,000 - 22,000; Part time

Job summary

Central Ohio Technical College in Newark is seeking a Student Employee - Gateway Student Services Assistant. The role supports campus programs with front-line student help across in-person, phone, live chat, and email channels.

You will assist in the Gateway lobby, connect students to resources, and maintain records while following FERPA confidentiality. Flexible hours accommodate student availability; the position is part-time and temp, with a focus on accurate, student-centered service and

Qualifications

• Proficiency with Microsoft Office applications and the ability to learn institutional software systems.

Responsibilities

• Serve as a primary point of contact for students, providing timely, accurate, student-centered support through in-person, telephone, live chat, email, and outreach communications.
• Create a welcoming and inclusive environment by assisting students in the Gateway lobby and connecting them with campus resources.
• Research and resolve student questions using institutional systems and maintain accurate records while ensuring FERPA confidentiality.
• Support daily operations using student information systems, CRM tools, document management systems, and Microsoft applications to deliver high-quality service.
• Ensure compliance with FERPA and maintain confidentiality of student information.

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Student Employee - Gateway Student Services Assistant

As part of the selection process, all applicants are required to complete a writing sample during the interview. The writing sample is used to evaluate your written communication skills, which are an essential requirement of this position. Applicants must demonstrate proficiency in written communication to be considered for employment.

Employment Details

Position Type: Student

Contract Length (Full-Time Faculty Only): Not Applicable

Hiring Range: $13.30

Full-Time/Part-Time: Part-Time

Position Status: Temp

Location: Newark

Work Hours: Varies based upon departmental needs and student’s availability

Closing Date: Open Until Filled No

Summary of Duties

Student employment provides students with the opportunity to gain valuable work experience while supporting campus programs and services.

In this position, the student will:

• Serve as a primary point of contact for students, providing timely, accurate, and student-centered support through in-person, telephone, live chat, email, and outreach communications.


• Create a welcoming and inclusive environment by assisting students in the Gateway lobby, responding to inquiries, providing information, and connecting students with appropriate campus resources and services.


• Utilize institutional systems, knowledge resources, and communication tools to research and resolve student questions, document interactions, and maintain accurate records while ensuring compliance with FERPA and confidentiality requirements.


• Support daily operations by utilizing student information systems, customer relationship management tools, document management systems, and Microsoft applications to deliver efficient, responsive, and high-quality service that promotes student success and engagement.


• Ensure compliance with FERPA and maintain the confidentiality of student information

Minimum Qualifications/Requirements

Student employee must:

• Demonstrate:
  
  
  
  • commitment to providing professional, courteous, and student-centered customer service.
  
  
  • strong attention to detail, including the ability to maintain accurate records and connect students with appropriate campus resources.
  
  
  • proficiency with Microsoft Office applications (Word, Excel, Outlook, and Teams) and the ability to learn and effectively use institutional software systems.
  
  
  
  


• Possess ability to:
  
  
  
  • maintain confidentiality and appropriately handle sensitive information in compliance with FERPA and institutional policies.
  
  
  • work both independently and collaboratively while exercising sound judgment and initiative.
  
  
  • maintain a reliable work schedule, including occasional evenings or special events, as needed.
  
  
  
  


• Possess:
  
  
  
  • outstanding interpersonal, verbal, and written communication skills with the ability to effectively interact with diverse populations.
  
  
  • Strong organizational, problem-solving, and time management skills with the ability to prioritize multiple responsibilities, maintain accuracy, and work effectively in a fast-paced environment.
  
  
  
  

Preferred Qualifications

• Customer service, reception, call center, or office experience.


• Experience using student information systems, customer relationship management ( CRM ) software, or document management systems.


• Familiarity with college policies, procedures, and student support services.

Special Instructions

As part of the selection process, all applicants are required to complete a writing sample during the interview. The writing sample is used to evaluate your written communication skills, which are an essential requirement of this position. Applicants must demonstrate proficiency in written communication to be considered for employment.

Posting Specific Questions

• * Are you actively enrolled at COTC?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Please provide the number of credit hours you are currently enrolled.
  

  (Open Ended Question)

  
  


• * Please list the technology/major you are currently studying.
  

  (Open Ended Question)

  
  


• * Maximum number of hours you would like to work per week.
  

  (Open Ended Question)

  
  


• * Minimum number of hours you would like to work per week.
  

  (Open Ended Question)

  
  


• * Are you available between terms.
  

  (Open Ended Question)

  
  


• * I have been awarded Federal Work Study (FWS)
  
  
  
  • Yes
  
  
  • No
  
  
  • Don't Know
  
  
  
  


• * Please describe any special skills and relevant experience you have acquired from previous positions that would support your success in the role you are applying for.
  

  (Open Ended Question)

  
  

Optional & Required Documents

Required Documents

• Resume/Curriculum Vitae


• Cover Letter

Optional Documents

• Resume/Curriculum Vitae


• Cover Letter

Central Ohio Technical College is an equal opportunity employer. Employment selection and related decisions are made without regard to age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, HIV/AIDS status, military status (past, present or future), national origin (ancestry), race, religion, sex, sexual orientation, protected veteran status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent or any other basis under the law.