Student Employee - Events & Experience

Auburn University; Auburn (AL); On-site; USD 17,000 - 25,000; Part time

Job summary

Auburn University Advancement is seeking a student worker to support the Office of Alumni Affairs Engagement & Experiences on an event-focused track. This role offers hands-on exposure to the full lifecycle of events, from planning and logistics to on-site execution and post-event evaluation.

You will assist with registrations, vendor coordination, on-site setup, and post-event data processing while enrolled as a student at Auburn University.

Qualifications

• Enrolled Auburn University student.

Responsibilities

• Track event responses and registrations.
• Maintain event timelines, bookings, and deadlines.
• Assist with inventory management of event supplies (food, beverages, materials).
• Research venues, vendors, and event resources.
• Assist with vendor coordination and order placement.
• Contribute to creative planning and event design decisions.
• Assist with event setup and breakdown.
• Support on-site event operations and guest experience.
• Serve as a liaison between event staff, vendors, and stakeholders.
• Provide on-site support to clients and guests during events.
• Assist with post-event data processing, including ID research, record updates, and survey compilation.
• Contribute to event evaluations and continuous improvement efforts.

Job description

Overview

Auburn University Advancement is excited to begin the search for a student worker to support the Office of Alumni Affairs Engagement & Experiencesteam in a dedicated event-focused role. This position is ideal for a student interested in gaining hands-on experience in event planning, coordination, and execution within a fast-paced, professional environment.

The student worker will be placed on an event track, meaning their primary responsibilities and learning opportunities will center around the full lifecycle of events—from planning and logistics to on-site execution and post-event evaluation.

Responsibilities

Event-Focused Administrative Tasks:

• Track event responses and registrations
• Maintain event timelines, bookings, and deadlines
• Assist with inventory management of event supplies (food, beverages, materials)

Event Planning & Coordination:

• Research venues, vendors, and event resources
• Assist with vendor coordination and order placement
• Contribute to creative planning and event design decisions

Event Logistics & Execution:

• Assist with event setup and breakdown
• Support on-site event operations and guest experience
• Serve as a liaison between event staff, vendors, and stakeholders

Event Management & Post-Event Support:

• Provide on-site support to clients and guests during events
• Assist with post-event data processing, including ID research, record updates, and survey compilation
• Contribute to event evaluations and continuous improvement efforts

Other duties as assigned, with a strong emphasis on supporting event-related initiatives and projects.

Qualifications

• Enrolled student at Auburn University

Why Work at Auburn?

Why should YOUconsider student employment at Auburn University?

• Gain valuable work experience! Student employment allows you to explore different interests, identify strengths, and make informed decisions about your future career goals.
• Build your network! Interacting with faculty, staff, and fellow students can lead to valuable connections and potential mentors.
• Make a difference!Have the satisfaction of knowing YOUare a part of providing the premier academic experience at Auburn and the life-changing work our students and employees perform.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.