Student Coordinator (Part-time)

Institute for a Disaster Resilient Texas; Houston (TX); On-site; USD 21,000 - 28,000; Part time

Job summary

Institute for a Disaster Resilient Texas is hiring a Student Coordinator to provide administrative and operational support for daily office functions in Houston. You will safeguard confidential information, perform clerical tasks, assist with office operations, and help with staff projects while maintaining a professional workflow.

Ideal candidates are pursuing an associate’s or bachelor’s degree and can verify enrollment locally.

Qualifications

• Student must be enrolled in an associate’s or bachelor’s degree program in the Houston area.
• Experience with invoicing and reimbursements is preferred.
• Proficiency in Microsoft Office; Power BI experience is a plus.

Responsibilities

• Lead daily office support activities to ensure efficient administrative operations.
• Support staff with general administrative and operational tasks.
• Process invoices, travel reimbursements, and Emburse expense reports.
• Create, update, and maintain spreadsheets, databases, forms, and departmental files.
• Prepare correspondence, reports, presentations, and other business documents.
• Make and distribute copies and maintain filing systems.
• Create and maintain process documentation and standard operating procedures.
• Schedule conference rooms, video conferences, meetings, and other office events.
• Assist with event planning, meeting setup, and logistical coordination.
• Assist the operations team with special projects and other duties assigned.
• Assist with financial documents and procedures.

Skills

MS Office

Communication

Organization

Multitasking

Education

Pursuing associate's or bachelor’s degree

Business/Finance related majors preferred

Tools

Power BI

Job description

Job Description Summary: The Student Coordinator, under general supervision, provides administrative and operational support to ensure the efficient day-to-day operations of the office. Responsibilities include maintaining confidentiality of personnel and departmental information, performing clerical and administrative duties, assisting with office operations, supporting staff with special projects, and completing other assigned tasks in a timely and professional manner.

This job posting is for students pursuing an associate's degree, bachelor's degree, or other degree local to the Houston area. Applicants must be able to verify their enrollment.

Essential Duties and Tasks:

• Lead daily office support activities to ensure efficient administrative operations
• Support staff with general administrative and operational tasks
• Process invoices, travel reimbursements, and Emburse expense reports
• Create, update, and maintain spreadsheets, databases, forms, and departmental files
• Prepare correspondence, reports, presentations, and other business documents
• Make and distribute copies and maintain filing systems
• Create and maintain process documentation and standard operating procedures
• Schedule conference rooms, video conferences, meetings, and other office events
• Assist with event planning, meeting setup, and logistical coordination
• Assist the operations team with special projects and other duties assigned
• Assist with financial documents and procedures

50% Office Maintenance & Operations

• Coordinate office supply inventory and maintain adequate stock levels
• Coordinate office equipment and assist with equipment setup, maintenance, and troubleshooting
• Maintain office reference materials, including digital and online resources, ensuring they remain current and accessible
• Prepare, modify, verify, and organize office documents and records
• Coordinate daily office workflows to support efficient operations and resolve administrative issues as they arise
• Assist with implementing process improvements, administrative changes, and operational initiatives to increase efficiency
• Support office relocations, workspace organization, and meeting/event setup
• Monitor office needs and communicate facility or maintenance concerns to the appropriate personnel
• Run on- and off-site errands to support departmental operations

Preferred Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Workday)
• Previous experience working in a business/administrative office
• Experience with invoicing and order processing
• Experience with Power BI
• Business finance majors or related fields preferred
• Availability over summers

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet and/or data entry applications
• Strong verbal and written communication skills
• Strong interpersonal and organizational skills
• Maintains professionalism and composure
• Ability to demonstrate initiative by independently taking action to solve problems
• Ability to multitask and work cooperatively with others

Physical Requirements:

• Ability to move objects between 15-20 pounds
• Ability to drive to office for scheduled work hours

Additional Information

Position Type:

Part Time Student Employment

Who May Apply

This job posting is for students pursuing an associate's degree, bachelor's degree, or other degree local to the Houston area. Applicants must be able to verify their enrollment.