Program Assistant, Adult Education- Part-time (Grant Funded) Staff Pool

Houston City College; Houston (MO); Sur place; USD 32 000 - 46 000; Plein temps

Résumé du poste

Houston Community College in Houston is seeking an administrative assistant to serve as program contact, assist with student registrations, manage data entry, and support department staff in daily operations.

The role requires a high school diploma, two years of secretarial experience, and good communication skills; bilingual English/Spanish preferred; evening/weekend availability may be required.

Qualifications

• High school diploma or equivalent required.
• Two years of progressive secretarial experience preferred.
• Bilingual English/Spanish preferred; strong writing and oral communication skills.

Responsabilités

• Provide program information and assistance to students, staff, campus managers, site staff and the public via telephone, emails and in person.
• Maintain confidential student and staff records and department files.
• Process and enter personal student information, attendance and other data accurately.
• Pre-register participants and assist with registration at events and in-services.
• Assist with student recruitment at community outreach events.
• Prepare and disseminate registration/orientation publications as appropriate.
• Assist with room reservations, materials preparation and related registration activities.
• Compile data from various sources and design/produce reports as needed.
• Support instructors with copies, attendance follow-up, and sign-in/out logs.
• Maintain department records and inventory of supplies.
• Assist with end-of-semester close-out.

Connaissances

Bilingual English/Spanish

Microsoft Office

Communication skills

Deadline orientation

Independent work

Formation

High school diploma or equivalent

Two years of secretarial experience

Outils

Microsoft Office

Description du poste

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60 cuisines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

1. Serve as point of contact for the assigned program/area;
2. Provide program information and assistance to potential and current students, college staff, campus managers, site staff and the general public via telephone, emails and in person;
3. Maintain internal department documents and files; maintain confidentiality of verbal and written students and staff information records;
4. Process and maintain program records including timely and accurate data entry of personal student information, attendance, assessment scores and other required information;
5. Pre-register program and/or in-service participants, as well as assist with registration at in-services and large professional development events;
6. Assist with student recruitment through attendance at community outreach events;
7. Prepare and disseminate student registration/orientation publications as appropriate;
8. Assist with student registration/orientation and/or professional development sessions including securing room reservations, materials preparation, PeopleSoft registration and other related activities;
9. Compile data from a variety of sources and design, and produce reports as needed;
10. Assist instructors with support duties including making copies, student attendance follow-up, preparing student sign in/out logs and administering student’s assessment;
11. Maintain various department records, inventory of supplies; and
12. Assist with end of semester class close-out.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

High school diploma or equivalent required.

EXPERIENCE

Two (2) or more years of progressive secretarial experience required. Experience in higher education preferred.

KNOWLEDGE, SKILLS AND ABILITIES

• Bilingual (English/Spanish) preferred;
• Proficiency in Microsoft Office applications;
• Good oral and written communications skills;
• Ability to meet deadlines and work independently; and

1. Must be willing to work evenings and Saturdays as needed.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Interim Director EEO/Compliance/Title IX Coordinator

Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 [e-mail]

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact [phone].