Student Billing & Receivables Manager

Essex County College; Newark, Northern (NJ, KY); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Paid vacation, sick leave, and holyday

Pension and retirement plans

Tuition waiver programs

Opportunities for professional growth

Job summary

Essex County College’s Human Resources Department is seeking an Accounts Receivable Manager to oversee tuition receivable and work with Bursar and Accounting staff. The role involves daily cash handling, reconciliations, and reporting within the Banner finance system.

The ideal candidate will have 5+ years in a Bursar Office, strong accounting knowledge, and the ability to lead staff while ensuring confidentiality of student records.

Qualifications

• Bachelor’s degree or associate degree with a minimum of 5 years of Bursar Office experience.
• At least 3 credits of college level accounting courses.
• Working knowledge of computer software applications, preferably Microsoft Office applications.
• Ability to communicate effectively, both orally and in writing.
• Ability to exercise critical human relations skill in establishing and maintaining effective working relationships with college employees and in providing quality customer service.
• Ability to work in a multi-cultural environment.

Responsibilities

• Audit cashier receipts daily.
• Maintain cashier’s change funds to begin daily operations, and replenish such change funds during the day, as required.
• Reconcile daily cash receipts to Banner finance system and ensure that general ledger journal entries are prepared accurately for non-Banner receipts.
• Research and resolve payment discrepancies.
• Prepare and reconcile daily Consolidation Proof sheet detailing Bursar receipts and revenue from all institutional sources reconciling Banner entries to the general ledger. Deliver proof and journal entries to the Comptroller or designee for further processing and reconciliation.
• Prepare bank deposit slips to deposit college receipts from sources of institutional funds.
• Coordinate the daily delivery of college receipts to the bank in accordance to college regulations.
• Manage and reconcile monthly petty cash funds.
• Post third party, agency and out of county chargeback payments to student accounts and maintain an up to date billing system.
• Prepare third party, agency and out of county billings and communicate with payers to ensure payment. Analyze student accounts and return all non-compliant or overpayment to payer.
• Perform monthly reconciliation of all third party, agency, and out of county chargeback billings
• Prepare year end agency report for fiscal year reporting.
• Maintain strict confidentiality and security of student records.
• Prepare special, routine, and ancillary reports as required.
• Performs other related duties as required.

Skills

Bursar Office experience

Effective communication

Customer service

Multicultural environment

Critical human relations

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

Microsoft Office applications

Job description

Essex County College’s Human Resources Department is seeking an Accounts Receivable Manager to oversee tuition receivable and work with Bursar and Accounting staff. The role involves daily cash handling, reconciliations, and reporting within the Banner finance system.

The ideal candidate will have 5+ years in a Bursar Office, strong accounting knowledge, and the ability to lead staff while ensuring confidentiality of student records.