Student Attendance & Records Coordinator

Sylvania; Maple Grove (PA); On-site; USD 32,000 - 45,000; Full time

Job summary

Oxford Area High School is seeking a dedicated Attendance Secretary to maintain accurate attendance records, process daily attendance, and respond to inquiries from students, parents, and staff. This full-time position emphasizes compliance with district policies and FERPA, and supports student success through timely attendance reporting.

The role requires a high school diploma, proven clerical experience, strong organizational and communication skills, and proficiency with office software and

Qualifications

• High school diploma or equivalent required; additional training in office administration preferred.
• Proven clerical experience, preferably in an educational setting.
• Strong organizational skills with ability to multitask and prioritize.
• Excellent verbal and written communication skills.
• Proficiency with office software (Word, Excel) and familiarity with student information systems.

Responsibilities

• Maintain accurate and up-to-date attendance records for all students in accordance with district/state regulations.
• Process daily attendance reports and follow up on unexcused absences, tardies, and early dismissals.
• Communicate with parents, guardians, and staff regarding attendance issues.
• Assist in attendance improvement initiatives and programs.
• Coordinate and maintain records for tardiness and early dismissals, including follow-up procedures.
• Collaborate with administration and counseling staff to address attendance concerns.
• Support enrollment/withdrawal processes by maintaining attendance records.
• Prepare and distribute attendance-related reports as required.
• Perform other clerical duties to support the high school office.
• Maintain confidentiality of student information under FERPA.

Skills

Organizational skills

Verbal and written communication

Multitasking

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Office administration training

Tools

Microsoft Word

Microsoft Excel

Student information systems

Attendance software

Job description

Oxford Area High School is seeking a dedicated Attendance Secretary to maintain accurate attendance records, process daily attendance, and respond to inquiries from students, parents, and staff. This full-time position emphasizes compliance with district policies and FERPA, and supports student success through timely attendance reporting.

The role requires a high school diploma, proven clerical experience, strong organizational and communication skills, and proficiency with office software and