Athletic Department Admin & Attendance Coordinator

Sylvania; Oakville (WA); On-site; USD 40,000 - 55,000; Full time

Job summary

Oakville Middle/High School seeks a dedicated administrative assistant to support the Athletic Director for the 2026/2027 school year. This full-time role also serves as Attendance Specialist, managing student attendance records and ensuring district policies are followed.

Candidate should have strong communication, organization, and computer skills, with experience in educational or athletic settings preferred. Hiring is contingent on funding.

Qualifications

• High school diploma or equivalent; further admin/sports cert is a plus.
• Previous admin support experience in education or athletics preferred.
• Strong communication and organizational abilities with deadlines.

Responsibilities

• Provide administrative support to the Athletic Director, including scheduling meetings and record-keeping.
• Assist in planning athletic events, practices, and meetings.
• Maintain and update student attendance records per district policies.
• Communicate attendance policies with parents, students, and staff.
• Prepare reports on attendance and athletic participation as needed.
• Assist with athletic department budgets, expenses, and invoices.
• Coordinate transportation for athletic events.
• Support recruitment and onboarding of coaches and volunteers.
• Collaborate with staff to promote athletic programs.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Microsoft Office

Team player

Education

High school diploma

Administrative certification (preferred)

Tools

Microsoft Word

Microsoft Excel

Attendance software

Job description

Oakville Middle/High School seeks a dedicated administrative assistant to support the Athletic Director for the 2026/2027 school year. This full-time role also serves as Attendance Specialist, managing student attendance records and ensuring district policies are followed.

Candidate should have strong communication, organization, and computer skills, with experience in educational or athletic settings preferred. Hiring is contingent on funding.