Student Assistant - Utility Payments Support

Theuniversityunion

Sacramento (CA)

On-site

USD 25,000 - 34,000

Part time

2 days ago

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Job summary

The California Department of Transportation (Caltrans) seeks a student assistant to work under close supervision with the Utility Payments Team. In a learning capacity, the student assistant will assist with audits and process Utility vendor payments and research transactions in the AMS Advantage System.

This part-time, non-benefited UEI position requires a high school diploma and will be limited to California residents; flexible hours are 8 AM–5 PM, up to 24 hours per workweek during the

Qualifications

Maintain minimum cumulative GPA of 2.0.
Knowledge of fundamental accounting principles and State Accounting processes.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to plan, organize, and prioritize to meet deadlines.
Ability to establish cooperative working relationships.
Experience with office equipment (scanner, copier, calculator).
Ability to operate effectively in a team environment.

Responsibilities

Assist with audits and process Utility vendor payments.
Research and enter transactions in AMS Advantage System.
Organize and scan paper invoices in the Paper Utility Invoice Automation System.
Assemble claim schedules for submission to State Controller's Office.
Perform various utility-related clerical tasks.

Skills

Organization

Teamwork

Deadline management

Verbal communication

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Base Pay $18.27 - $24.62 / Hour
Job Category Part-time, Off-campus, Caltrans
Employee Type Student Assistant
Required Degree High school
Manage Others No

Description

The California Department of Transportation (Caltrans) is seeking to hire a student assistant to work under close supervision with the Utility Payments Team. In a learning capacity, the student assistant will be responsible for a variety of tasks in the Utility Payments Section. Consequences of error are minimal and would result in a learning experience for the Student.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting.

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$18.27 – $24.62 per hour.

Minimum Qualifications

Must maintain a minimum cumulative 2.0 GPA.
Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
Knowledge of fundamental accounting principles and State Accounting processes.
Basic computer applications such as Microsoft Word/Excel/Power Point/Outlook.
Ability to plan, organize, and establish work priorities to meet deadlines.
Establish and maintain cooperative working relationships.
Experience in using a variety of office equipment (i.e. scanner, copier, and calculator).
Work as a team member in an office setting.

Preferred Qualifications

Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.

Duties and Responsibilities

In a learning capacity, the Student Assistant will assist with audits and process Utility vendor payment in accordance wit Government code, State Administrative Manual, department procedures, and Prompt Payment Act.
In a learning capacity, the Student Assistant will assist in researching and entering transactions in AMS Advantage System. The Student will organize and scan paper invoices in using the Paper Utility Invoice Automation System.
In a learning capacity, the Student Assistant will assist in assembling claim schedules for submittal to the State Controller's Office.
In a learning capacity, the student Assistant will assist with various Utility functions.
In a learning capacity, the Student Assistant will assist in performing miscellaneous clerical duties such as copying and filing.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Apply by

09/30/2026

Summary

Caltrans manages more than 50,000 miles of California’s highway and freeway lanes, provides inter-city rail services, permits more than 400 public-use airports and special-use hospital heliports, and works with local agencies. Caltrans carries out its mission of providing a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability, with six primary programs: Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center.