Student Assistant – Contract & Program Support - Hybrid

Theuniversityunion; Sacramento (CA); Hybrid; USD 25,000 - 34,000; Part time

Job summary

Caltrans is seeking a Student Assistant to support the Office of Contract Management under PM². The role is part-time and off-campus, requiring data entry, quality analysis, and various contract-related tasks.

The position is non-benefited, with a flexible schedule Monday–Friday between 8 AM and 5 PM, and a salary of $18.27–$24.62 per hour. Candidates must be enrolled in college with a minimum GPA of 2.0.

Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must be a college student enrolled during the regular term (Fall, Spring and Winter).

Responsibilities

• Assist with preparation and quality analysis of reports, including data entry and spreadsheet management.
• Assist with contract management and analysis.
• Assist with contract intake requirements and supporting PM² staff.

Skills

Data entry

Analytical thinking

Education

High school

Tools

Microsoft Office

Excel

Job description

• Base Pay $18.27 - $24.62 / Hour
• Job Category Part-time, Off-campus, Caltrans
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

The California Department of Transportation (Caltrans) is seeking to hire a student assistant, in a learning capacity, to work under the close supervision of the Branch Chief for the Office of Contract Management in the Division of Planning & Modal Program Management (PM²), the student assistant, in a learning capacity, will assist PM² in a wide array of duties to help further the Division’s mission and goals. Student Assistant will assist with general business duties in the Office of Contract Management (CMO), including data entry, electronic data management, quality analysis, contract management, contract analysis, contract reports, file organization, and workload standards.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the followingURLinto your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Public Administration, Public Policy, Government, Economics, Communications, Psychology, Political Science, Accounting, Finance, Management, or Operations Management.

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$18.27 – $24.62 per hour.

Minimum Qualifications

• Must maintain a minimum cumulative 2.0GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.

Preferred Qualifications

• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.
• Familiarity with Microsoft Office (Including PowerPoint, Word, & Excel).
• Punctuality and dependability.
• Ability to work through changing priorities in a deadline-driven environment.

Duties and Responsibilities

• In a learning capacity, the Student Assistant will assist in the preparation and quality analysis of reports, including data entry, spreadsheet management, and other electronic management, in close collaboration with PM² staff.
• In a learning capacity, the Student Assistant will assist with contract management and analysis in close collaboration with PM² staff.
• In a learning capacity, the Student Assistant will assist with contract intake requirements and support in close collaboration with PM² staff.
• In a learning capacity, the Student Assistant will assist with updating outdated procedures and file organization in collaboration with PM² staff.
• In a learning capacity, the Student Assistant will assist with monthly workload standards meetings in close collaboration with PM² staff.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in a hybrid office environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Summary

Caltrans manages more than 50,000 miles of California’s highway and freeway lanes, provides inter-city rail services, permits more than 400 public-use airports and special-use hospital heliports, and works with local agencies. Caltrans carries out its mission of providing a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability, with six primary programs: Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center.

• Agency/Department Transportation, Dept of (Caltrans)