Student Assistant - Operations Manufacturing

University-Enterprises-In; Sacramento (CA); On-site; USD 23,000 - 32,000; Part time

Job summary

CALCTRA is seeking a part-time Student Assistant to join the Operations Division in California. Under supervision, you will learn to provide support, develop efficient processes, and contribute to improving operations.

Tasks include producing weekly status reports, tracking expenses, and assisting with data analysis, purchase orders, and documentation. Requires enrollment in college and knowledge of MS Office; on-site in California.

Qualifications

• Students must be enrolled in at least six-semester units or nine quarter units (undergrad) or four-semester/ six quarter units (grad).
• Majors listed include business admin, public policy, criminal justice, government, data analytics, and related fields.
• Proficiency in Microsoft Office and data handling is expected.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Learns to assist and support Operations Division executive management with administrative tasks.
• Defines, analyzes, and develops weekly status reports for management review.
• Maintains and tracks monthly office expenses and communicates budget concerns.
• Maintains administrative files for programs and projects and resolves document issues.
• Supports data analysis and provides technical support as needed.
• Assists with purchase orders, invoices, and contract review/documentation.
• Uses MS Office, MS Project, and spreadsheet tools to create and update content.
• Prepares training materials and generates reports/queries using SAGE and Spreadsheet Server.
• Reviews documents for accuracy and completeness and assists in policy development.

Skills

Interpersonal skills

Team-oriented

Multitasking

Attention to detail

Microsoft Office

Data collection & analysis

Documentation

Education

Business Administration

Communication Studies

Public Policy & Administration

Criminal Justice

Government

Data Analytics

Tools

Microsoft Office

Microsoft Project

SAGE

Spreadsheet Server

Excel

Job description

• Base Pay $16.90 - $23.50 / Hour
• Job Category Part-time, Off-campus , CA Correctional Training & Rehabilitation Authority
• Employee Type Student Assistant
• Manage Others No

The California Correctional Training and Rehabilitation Authority (CALCTRA) is seeking to hire one student assistant to join the Operations unit. Under the close supervision of the Supervisor I and in a learning capacity, the Student Assistant will learn to provide support for the Operations Division of the California Correctional Training and Rehabilitation Authority. The Student Assistant will also provide assistance in developing more efficient processes and innovative ways to support the Operations Division.

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Communication Studies, Computer Information Systems, Public Policy & Administration, Criminal Justice, Communication Studies, Government, Sociology, Liberal Studies, Operations Management, or Data Analytics.

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Strong interpersonal skills and ability to work well with all levels of staff.
• Team-oriented with a positive and cooperative work style.
• Ability to multi-task while maintaining accuracy and efficiency.
• Dependable and able to follow through on assigned tasks.
• Willingness to learn new processes and perform detailed work.
• Effective written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Ability to collect, analyze, and summarize data accurately.
• Experience creating or maintaining spreadsheets, forms, or reports.

Preferred Qualifications

Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Learns to assist and support Operations Division executive management with a variety of administrative and operational tasks.
• Defines, analyzes, and develops weekly status reports and other documents for management review.
• Maintains and tracks monthly office expenses and communicates budget concerns to management.
• Maintains administrative files for programs and projects, including time reports, timesheets, correspondence, and assists in resolving document issues.
• Assists in analyzing data submitted for operational management review and provides technical support as needed.
• Supports purchase order and invoice processing, ensuring accuracy and completeness of all forms; may assist with contract review and documentation preparation.
• Uses Microsoft Office and other software tools to perform tasks, including developing and updating Microsoft Project content and maintaining spreadsheets.
• Assists in preparing training materials and generating reports and queries using systems such as SAGE, Microsoft Excel, and Spreadsheet Server.
• Reviews documents—including letters, memos, procedures, reports, and manuals—for accuracy and completeness.
• Assists in developing policies, procedures, unit guidelines, and ISO documentation.
• Performs other related duties as required to support the division.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.