Work-Study Student Associate

University of Texas; Utah; On-site; USD 17,000 - 25,000; Full time

Job summary

University of Texas at Austin in Austin, TX is seeking a Work-Study Student Associate to assist the College of Liberal Arts HR department in daily administrative tasks. The role focuses on customer service for students, staff and faculty, with a strong emphasis on organization and confidentiality.

The position involves learning general HR functions, handling inquiries by phone, in person, email, and online, and supporting HR operations with clerical duties and file management.

Qualifications

• Demonstrated customer service abilities.
• Strong organizational skills.
• Proficient in Microsoft Office (notably Microsoft Excel).
• Ability to multitask in a fast-paced environment and safeguard confidential information.
• Additional requirements include Microsoft Office and Mac proficiency.
• Excellent verbal and written communication skills.

Responsibilities

• Perform various clerical duties including imaging and filing of official records, electronic filing, and special projects and other duties will be assigned, as needed.
• Create spreadsheets and electronic templates for various projects.
• Arrange and organize materials for review by COLA HR staff members.
• Provide clerical support, proofreading, photocopying, and filing.
• Other duties as assigned - perform additional related tasks as needed to support the HR function and college operations.

Skills

Customer service

Organizational skills

Verbal & written communication

Multitasking

Confidential information handling

Mac proficiency

Tools

Microsoft Office

Excel

Mac OS

Job description

Job Posting Title

Work-Study Student Associate

Hiring Department

College of Liberal Arts

Position Open To

All Applicants

Weekly Scheduled Hours

19

FLSA Status

Non-Exempt

Earliest Start Date

Immediately

Position Duration

Expected to Continue Until Dec 31, 2025

Location

UT MAIN CAMPUS

Job Details

General Notes UT Learn and LinkedIn Learning are free professional development programs offered to student employees, as well as the SEED Programs under the Student Employment Office: https://hr.utexas.edu/learning-development https://www.linkedin.com/learning/?u=36306084 https://hr.utexas.edu/student/SEED https://hr.utexas.edu/student/SEED/seed-workshops For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Purpose

The College of Liberals Arts Human Resources team is seeking a Student Technician to assist our department with administrative functions. The primary goal of this position is to aid and support the Human Resources department in the College of Liberal Arts. The position will provide customer service to students, staff, and faculty over the phone, in person, through email and online using our virtual communication platform, as well as greet in-person as needed. This position would be expected to learn general administrative functions including HR knowledge.

Responsibilities

• Perform various clerical duties including imaging and filing of official records, electronic filing, and special projects and other duties will be assigned, as needed.
• Create spreadsheets and electronic templates for various projects.
• Arrange and organize materials for review by COLA HR staff members.
• Provide clerical support, proofreading, photocopying, and filing.
• Other duties as assigned - perform additional related tasks as needed to support the HR function and college operations.

Required Qualifications

• Demonstrated customer service abilities.
• Strong organizational skills.
• Proficient in Microsoft Office (notably Microsoft Excel).
• Ability to multitask in a fast-paced environment and safeguard confidential information.
• Additional requirements include Microsoft Office and Mac proficiency.
• Excellent verbal and written communication skills.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Clerical experience and experience in an office setting.

Scheduled Weekly Hours

Up to 19 hours per week depending on office needs.

Salary Range

$12.00 hourly + depending on qualifications

Working Conditions

Typical office environment In-person position; must be available for onsite work.

Required Materials

• Resume/CV Work-Study Award Verification
• Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.
• Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.
• Before submitting your online job application, ensure that ALL Required Materials have been uploaded.
• Once your job application has been submitted, you cannot make changes.
• Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and ... etc ... The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus