Temporary - Administrative Assistant - Engineering Student Services - (UTEMPS)

University of Texas; United States; On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

None

Job summary

The University of Texas at Austin is seeking a Temporary Administrative Assistant to support the Engineering Student Life team. This role handles ProCard purchasing, reimbursements, invoices, and data management, requiring in-person work in a busy office environment and frequent interaction with students.

Candidates should have a high school diploma and at least three years of administrative and accounting experience, with strong organizational and communication skills.

Qualifications

• High school graduation or GED.
• Three years of administrative and accounting experience supporting students and staff in higher education or related field.
• Demonstrated organization skills and ability to maintain high volumes of data.
• Demonstrated ability to work in a small work team environment and ability to manage multiple simultaneous projects effectively.
• Demonstrate a strong positive attitude, attention to detail, strong communication skills and customer service.

Responsibilities

• Processes and maintains documents for ESL including but not limited to, ProCard purchasing and reconciliation, reimbursements, invoices, virtual card, TouchNet, and deposits.

Skills

Administrative experience

Data management

Organization skills

Communication skills

Team collaboration

Education

High school diploma or GED

Job description

Temporary - Administrative Assistant - Engineering Student Services - (UTEMPS)

Hiring Department: UTemp Pool

Position Open To: All Applicants

Weekly Scheduled Hours: 20

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue Until Aug 31, 2027

Location: UT MAIN CAMPUS

Job Details

General Notes Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this assignment is August 31,2027. This temporary assignment may transition to regular status.

Purpose

The Engineering Student Life (ESL) office is housed within the Engineering Student Success Center department at the Cockrell School of Engineering. The Administrative Assistant will assist the Engineering Student Life team in processing student organization purchasing and data management and organization. This role requires working in-person in an office environment and interfacing frequently with students.

Responsibilities

• Processes and maintains documents for ESL including but not limited to, ProCard purchasing and reconciliation, reimbursements, invoices, virtual card, TouchNet, and deposits.
• Assist the ESL office in the management of finances, purchasing and reimbursement review.
• Assist with data management of Engineering Student Life records: donation reports and other student organization files.
• Performs other related duties as assigned.

Required Qualifications

• High school graduation or GED.
• Three years of administrative and accounting experience supporting students and staff in higher education or related field.
• Demonstrated organization skills and ability to maintain high volumes of data.
• Demonstrated ability to work in a small work team environment and ability to manage multiple simultaneous projects effectively.
• Demonstrate a strong positive attitude, attention to detail, strong communication skills and customer service.
• Strong problem-solving abilities.

Preferred Qualifications

• More than the required administrative experience.
• Experience working with students and student organizations or UT Academic departments.
• Demonstrated experience with UT Administrative Policy (UT Business Operations, Scholarships, DEFINE, Reimbursements, Travel Management, etc.)
• Strong attention to detail with proven ability to take initiative to identify and complete tasks independently and deliver high-quality work.
• Ability to work in a fast-paced environment with multiple processes and deadlines.

Hourly Rate

$25.00

Working Conditions

Attire: Business Casual Business casual and nice jeans acceptable.

Standard Office Environment, Repetitive use of keyboard at a workstation.

Work Shift Hours per week - 20

Working times are flexible with standard office hours of 8 AM to 5 PM.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus