Student Assistant - Administrative Support

University-Enterprises-In; Sacramento (CA); Remote; USD 24,000 - 33,000; Part time

Job summary

University Enterprises, Inc. seeks a part-time Student Assistant for the Secretary of State's Political Reforms Division in California. Responsibilities include updating database records, processing documents, organizing files, and assisting with various duties as assigned.

Employment is part-time, temporary, non-benefited, and off-campus. Pre-employment checks may be conducted; you must reside in California and work within the state.

Qualifications

• Strong attention to detail and ability to complete tasks accurately.
• Willingness to learn, adapt to new tasks, and follow instructions.
• Good communication skills and ability to work well with staff.
• Dependable, punctual, and able to maintain regular attendance.

Responsibilities

• Assist customer service team members with organization and maintenance of divisional documents.
• Intake Logging.
• Update database records and prepare records for transfer.
• Perform other related duties as assigned to achieve the division's various missions.

Skills

Attention to detail

Willingness to learn

Communication skills

Dependable

Education

High school diploma

Tools

MS Office

Excel

Office equipment

Job description

• Base Pay $17.74 - $23.91 / Hour
• Job Category Part-time, Off-campus , Secretary of State
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

Description

The Secretary of State (SOS) with the Political Reforms Division is looking to hire three (3) student assistants to update database records, review incoming documents, process payments, organize and file documents, and other duties as assigned.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Economics, Government, Law, Political Science, Public Policy or Administration.

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$17.74 to $23.91 per hour.

Minimum Qualifications

• Strong attention to detail and ability to complete tasks accurately.
• Willingness to learn, adapt to new tasks, and follow instructions.
• Good communication skills and ability to work well with staff.
• Dependable, punctual, and able to maintain regular attendance.

Preferred Qualifications

• Experience using computers, scanners, printers, and other office equipment.
• Familiarity with Microsoft Office applications, especially Excel.
• Ability to organize information and perform basic data entry.

Duties and Responsibilities

• Assist customer service team members with organization and maintenance of divisional documents.
• Intake Logging.
• Update database records and prepare records for transfer.
• Perform other related duties as assigned to achieve the division's various missions.
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Summary

The Secretary of State's office comprises nearly 700 people who are dedicated to making government more transparent and accessible in the areas of elections, business, political campaigning, legislative advocacy, and historical records. The Secretary of State's responsibilities include:

• Serving as the state's Chief Elections Officer.
• Implementing electronic filing and Internet disclosure of campaign and lobbyist financial information.
• Maintaining business filings.
• Commissioning notaries public.
• Operating the Safe at Home confidential address program.
• Maintaining the Domestic Partners and Advance Health Care Directive Registries.
• Safeguarding the State Archives.
• Serving as a trustee of the California Museum.

The Political Reform Division within the Secretary of State (SOS) administers provisions of California's Political Reform Act, including the law's most fundamental purpose of ensuring that "receipts and expenditures in election campaigns should be fully and truthfully disclosed in order that the voters may be fully informed, and the activities of lobbyists should be regulated and their finances disclosed..."

The Political Reform Act was adopted as a statewide initiative (Proposition 9) by an overwhelming vote of the electorate in 1974. The law requires detailed disclosure of the role of money in California politics. This includes the disclosure of contributions and expenditures in connection with campaigns supporting or opposing state and local candidates and ballot measures as well as the disclosure of expenditures made in connection with lobbying the State Legislature and attempting to influence administrative decisions of state government.

The Political Reform Division, Secretary of State, is located at 1500 11th Street, Room 495, Sacramento, CA 95814, phone [phone]. For more detailed information on directions or office hours, visit our Contact Information page.