Student Affairs Specialist

Delaware Technical Community College; Dover (DE); On-site; USD 34,000 - 36,000; Full time

Job summary

Delaware Technical Community College is seeking an Admissions Specialist to handle the full cycle of campus admissions functions, including application review, transcript processing, and timely communication with prospective students. The role provides front-facing, telephone, and email support while maintaining accurate records and FERPA compliance.

The incumbent will process admission applications and transcripts, administer the College Placement Test, generate enrollment reports, and assist

Qualifications

• Experience with admissions and registration processes.
• Proficient data entry and reporting abilities.
• Strong written and verbal communication skills.

Responsibilities

• Process admission applications, transcripts, and collateral documents.
• Develop and maintain student records in FERPA compliance.
• Prepare diverse reports for enrollment tracking and services.
• Schedule, administer, and score College Placement Test.
• Respond to inquiries with admissions policy information.
• Supervise work study students or support staff as assigned.
• Perform other related duties as required.

Skills

Admissions procedures

Registration procedures

Data entry

Interpersonal skills

Multicultural communication

Education

High school diploma / GED

Tools

Banner

Job description

The incumbent will be responsible for campus admissions functions, including application and transcript processing, applicant review, and timely communication and assistance to prospective and incoming students. The position provides front-facing, telephone, and email support in addition to document processing. This role supports maintaining timely admissions processes, data accuracy, and student-centered service.

Salary $35,214/Annually

Classification Information

Classification Title

Job Code

Job Code 5131 (FT), 5631 (PT)

FLSA

FLSA Non-Exempt

Position Pay Grade

Position Pay Grade B/C 07

Position Type

Position Type Full-Time

Summary Statement

An incumbent is responsible for ensuring student success by handling the diverse, yet interrelated, daily functions within Student Affairs to include Admissions, Registration, and/or College Placement Testing.

Nature and Scope

An incumbent typically reports to an administrator and may supervise support personnel and/or work study employees. The incumbent processes admission applications, transcripts, registration forms and requests for information. The incumbent also may administer the College Placement Test ( CPT ). A significant aspect of this work is interaction with students and the public. The incumbent also interacts with Student Affairs, Instruction, and the Business Office to effectively ensure student success.

Principal Accountabilities

1. 1. Processes admission applications, registration forms and collateral documents.
2. 2. Develops and maintains student records in compliance with FERPA and other relevant regulations.
3. 3. Prepares diverse reports to be used by multiple divisions for tracking, recruitment, enrollment, and services to students.
4. 4. Schedules, administers, and scores the College Placement Test.
5. 5. Generates reports from College placement data to assist with scheduling and resource allocation.
6. 6. Responds to inquiries and provides admission and College policy information to students, staff, and the general public.
7. 7. Receives and processes transcripts.
8. 8. Facilitates the transfer of credit module within Banner.
9. 9. Processes and reviews reports and records to ensure conformity with College policy and regulations.
10. 10. Oversees special admissions programs for health, allied health, and international students.
11. 11. Assists in the preparation of the annual budget; solicits pertinent information through research, phone contacts, correspondence, and other sources.
12. 12. Supervises work study students or support staff as assigned.
13. 13. Performs other related duties as required.

Knowledge Skills and Abilities

• Knowledge of admission and registration procedures and policies.
• Knowledge of College placement criteria.
• Knowledge of computerized College and State systems.
• Knowledge of filing and records management techniques.
• Skill in keyboarding and data entry.
• Proficient keyboarding skills.
• Good interpersonal and communication skills.
• Ability to relate effectively with multicultural populations.
• Ability to use computers, access files, and input necessary information.
• Ability to research information and prepare reports.
• Ability to communicate effectively both orally and in writing.

Minimum Qualifications

• High school diploma or GED .
• Four (4) years of relevant experience, or equivalent combination of experience and additional education.

Posting Information

Posting Number REG5182PO

Number of Vacancies 1

Desired Start Date 10/05/2026

Position End Date (if temporary)

Open Date 08/27/2026

Close Date

Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter/Letter of Application
• Unofficial Transcripts
• First Letter of Reference
• Second Letter of Reference

Optional Documents

• Teaching Philosophy
• Writing Sample
• Curriculum Vitae
• Other Document
• Multi Media

Delaware Technical Community College - Human Resources
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