Student Activity Accounts Coordinator

Bibb County School District; Macon (GA); On-site; USD 54,000 - 70,000; Full time

Job summary

Bibb County School District in Macon, Georgia is seeking an organized individual for the Student Activity Accounts Coordinator position. You will oversee vendor payments, maintain school activity accounts, and provide financial reporting and reconciliation support to ensure accurate handling of funds.

The role requires an associate degree in accounting or related field and at least three years of accounting experience, preferably in governmental or school settings with KEV/SFO and Munis

Qualifications

• Associate’s degree in accounting or related field, or equivalent experience.

Responsibilities

• Review and approve vendor purchases and payments for school activity accounts.
• Respond to inquiries from schools about activity accounts.
• Maintain daily balance reports in Excel and track banking in Excel and SFO.
• Investigate invoice discrepancies and take corrective action.
• Issue petty cash checks at start of each school year and verify end-of-year procedures.
• Conduct internal cash handling audits.
• Provide training for principals and bookkeepers.
• Monitor and prevent negative balances.
• Assist in maintaining Cash Handling Procedures Manual.
• Maintain student payment system.
• Perform annual inventory of payment and check scanning devices.
• Back-up in extended absence of school bookkeepers.
• Provide reconciliation support between student payment system, Munis, and bank.
• Perform related duties as assigned.

Skills

Accounting principles

Attention to detail

Communication skills

Organizational skills

Education

Associate’s degree in accounting or related field

Three years accounting experience

Governmental or school accounting experience

Experience with KEV/SFO

Experience with Munis

Tools

KEV/SFO

Munis

Job description

Student Activity Accounts Coordinator

Bibb County Public Schools ACCOUNTING DEPARTMENT - Macon, Georgia Open in Google Maps

This job is also posted in Bibb County School District

Job Details

Job ID: 5971676

Application Deadline: Posted until filled

Posted: Oct 26, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

JOB SUMMARY

To efficiently and expeditiously provide financial review, control and information necessary to the administration of the fiscal affairs of the school system insuring maximum benefits for the financial resources available.

DISTINGUISHING CHARACTERISTICS

This job has/has no supervisory responsibilities.

ESSENTIAL JOB FUNCTIONS

• Review and approve vendor purchases, requests for payments, and requests for advance payments submitted by the schools for School Activity accounts for proper documentation account coding and adherence to procurement and cash handling procedures. Key invoice batches and disburse payments.
• Respond/resolve inquiries from schools regarding their School Activity accounts in a timely manner.
• Maintain daily balance reports in Excel for school Activity accounts. Track and maintain daily banking transactions in Excel and in SFO. Distribute month end and year end reports for distribution to schools, departments and administrators.
• Investigate and resolve discrepancies in invoices and take necessary action to resolve.
• Issue Petty Cash checks to schools at the Beginning of each school year and verify and coordinate with bookkeepers orsecretariesto ensure all petty cash is turned in at the end of the school year.
• Conduct internal cash handling audits.
• Provide in-depth training for principals and bookkeepers.
• Monitor and prevent negative balances.
• Assist in maintaining Cash Handling Procedures Manual.
• Maintain student payment system.
• Perform annual inventory of payment and check scanning devices.
• Assist as a back-up in extended absence of school bookkeepers.
• Provide reconciliation support between student payment system and Munis and bank.
• Perform related duties a required or assigned by supervisor.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Associate’s degree in accounting or related field, or equivalent experience.
• Minimum of three (3) years of experience in the field of accounting.
• Experience in governmental or school accounting is preferred.
• Experience with KEV/SFO strongly preferred.
• Experience with Munis preferred.
• Basic comprehension of computerized accounting systems.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge and understanding of accounting principles and procedures.
• Knowledge of internal controls.
• Knowledge of general office procedures and equipment.
• Ability to work independently with little supervision.
• Knowledge of computerized accounting programs.
• Ability to work under pressure and handle deadlines.
• Ability to deal courteously and diplomatically with school employees, vendors, and the general public.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to perform work requires meticulous attention to detail and accuracy.
• Skill in typing and/or operation of a computer keyboard.
• Good mathematical/accounting skills.
• Good organizational skills.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS -None

Position Type: Full-Time

Salary: $53,746.32 to $69,864.48 Per Year

Contact Information

• Bibb County School District
• Human Resources Department
• 484 Mulberry Street, Suite 501
• Macon, Georgia 31216
• Phone: [phone]