Bookkeeper (High School)

Fulton County Schools; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Fulton County Schools seeks a Bookkeeper (High School) to manage accounting for cost center and student activity funds. You will process deposits, requisitions, and expenditures, reconcile accounts, and support audits.

Collaboration with school leadership and district offices is essential to ensure compliance and accurate financial reporting. Applicants should have at least 3 years of budget/accounting experience, GAAP knowledge, and strong Excel skills.

Qualifications

• Minimum of 3 years experience in budget management/accounting.
• Knowledge of generally accepted accounting principles and governmental accounting practices.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.

Responsibilities

• Generates and maintains accurate financial records for cost center and SAF funds.
• Receives, verifies and processes SAF deposits daily.
• Reviews requisitions for purchase for completeness and funds availability.
• Processes SAF purchases, writes checks, and maintains documentation.
• Tracks and reconciles SAF transactions with bank activity monthly.
• Maintains cost center and SAF records for annual audit and 1099 reporting.
• Coordinates with sponsors, athletic director and manager to ensure compliance.
• Reconciles payroll data with timekeeper and assists in payroll processes.
• Assists in developing the cost center budget with leadership.
• Maintains records for School Purchasing Cards and SAF Purchasing cards.

Skills

Time management

Excel proficiency

Data analysis

Independent work

Team collaboration

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Job description

Category: School Based Clerical

Job Function: Clerical

Department: Tri-Cities High

Summary

The Bookkeeper is responsible for generating and maintaining accurate and timely financial records for two separate sets of funds: allocated funds/cost center funds (from federal, state and local sources) and student activity funds (funds generated and expended at the school level). The incumbent in this position is responsible for applying general accounting principles along with specific guidelines, procedures, policies and laws set forth by federal, state and local Board of Education agencies; and for providing school administration with accurate and timely financial information with which to make critical financial decisions.

• Instructs and communicates with school staff to ensure compliance with financial requirements for both cost center and student activity funds (SAF)
• Receives, verifies and processes SAF deposits on a daily basis as required
• Reviews Requisitions for Purchase for completeness, accuracy, and funds availability prior to presenting to Principal for approval
• Processes all approved SAF Requisitions for Purchase of goods/services, writing necessary checks and maintaining all required documentation
• Processes all approved cost center expenditures determining the appropriate spending mechanism based on the goods/services to be obtained
• Records all SAF transactions each month and reconciles the generated accounting records with bank activity in an accurate and timely manner
• Maintains and monitors cost center accounts for positive month end balances; Maintains monthly and yearly SAF financial records as required for annual audit; Maintains, organizes, and compiles data for 1099 reporting each calendar year
• Participates in formal training programs to maintain proficiency in accounting for both cost center and SAF
• Works closely with club sponsors, athletic director, and athletic manager to ensure compliance with SAF accounting procedures and Board Policy
• Works closely with timekeeper to reconcile all payroll data, to include supplements, additional pay and overtime
• Works closely with the Principal and leadership team in developing the cost center budget
• Maintains and organizes records and reporting on activity for School Purchasing Cards (cost center accounting) and SAF Purchasing cards in an accurate and timely manner
• Acquires and retains knowledge related to various business systems required to be used in the discharge of duties related to both cost center and SAF accounting
• Assists with training of principal’s designee (PAII or PAIII) to assist in the performance of clerical duties associated with the bookkeeping position
• Serves as the financial liaison between school and District departments
• Performs other duties as assigned by the appropriate administrator

Essential Duties

• Instructs and communicates with school staff to ensure compliance with financial requirements for both cost center and student activity funds (SAF)
• Receives, verifies and processes SAF deposits on a daily basis as required
• Reviews Requisitions for Purchase for completeness, accuracy, and funds availability prior to presenting to Principal for approval
• Processes all approved SAF Requisitions for Purchase of goods/services, writing necessary checks and maintaining all required documentation
• Processes all approved cost center expenditures determining the appropriate spending mechanism based on the goods/services to be obtained
• Records all SAF transactions each month and reconciles the generated accounting records with bank activity in an accurate and timely manner
• Maintains and monitors cost center accounts for positive month end balances; Maintains monthly and yearly SAF financial records as required for annual audit; Maintains, organizes, and compiles data for 1099 reporting each calendar year
• Participates in formal training programs to maintain proficiency in accounting for both cost center and SAF
• Works closely with club sponsors, athletic director, and athletic manager to ensure compliance with SAF accounting procedures and Board Policy
• Works closely with timekeeper to reconcile all payroll data, to include supplements, additional pay and overtime
• Works closely with the Principal and leadership team in developing the cost center budget
• Maintains and organizes records and reporting on activity for School Purchasing Cards (cost center accounting) and SAF Purchasing cards in an accurate and timely manner
• Acquires and retains knowledge related to various business systems required to be used in the discharge of duties related to both cost center and SAF accounting
• Assists with training of principal’s designee (PAII or PAIII) to assist in the performance of clerical duties associated with the bookkeeping position
• Serves as the financial liaison between school and District departments
• Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Must be willing to acquire additional training as directed by manager

Experience Qualifications

Minimum of 3 years experience working in budget management/accounting or related activities required

Knowledge/Skills/Abilities

• Knowledge of generally accepted accounting principles and of governmental accounting practices along with knowledge of federal, state and local government finance practices
• Ability to understand and apply all regulatory requirements
• Strong organizational and time management skills
• Fluent in multiple level of excel
• Ability to work independently and as a team member
• Ability to analyze data and compile/present results
• Ability to multi-task while meeting all critical deadlines.
• Must be able to collaborate effectively with District, school personnel, the general public and sponsors
• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activity associated with normal office environment

Bookkeeper (High School)

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone [phone].TTY 1-800-255-0135.