Strategic Virtual Administrative & Executive Assistant

Online Team Member; United States; Remote; USD 25,000 - 39,000; Full time

Job summary

Online Team Member in the United States is seeking an organized Virtual Assistant with 2+ years in admin, executive support, or project management to support growing service-based businesses. If you are detail-oriented, a strong communicator, tech-fluent, and able to handle multiple priorities without dropping the ball, you might be a great fit.

You’ll handle client communication, CRM management, project and schedule coordination, and light marketing tasks.

Qualifications

• Excellent English — both written and verbal; professional phone presence is a must
• Strong Communication — confident with emails, scripts, client updates, and documentation
• Project Literacy — able to read job scopes, contracts, and client requests with accuracy
• Organizational Strength — juggle tasks, follow up consistently, and ensure no detail is missed
• Tech-Savvy — comfortable with Google Workspace, Slack, ClickUp, CRMs, and open to learning new systems
• Client-Focused — personable, friendly, and able to build trust with customers and internal teams
• Proactive Problem-Solver — you anticipate challenges and take initiative without being told

Responsibilities

• Respond to emails, follow up with leads, manage calls, and build strong client relationships.
• Use tools like HubSpot, Jobber, Salesforce, or similar to track interactions and manage pipelines.
• Book appointments, coordinate painting/construction projects, and optimize schedules for field teams.
• Assist marketing with content for emails and social media; create simple graphics with Canva or Adobe Express.
• Research tools and best practices to streamline operations and improve customer experience.

Skills

Excellent English

Strong Communication

Project Literacy

Organizational Strength

Tech-Savvy

Client-Focused

Proactive Problem-Solver

Tools

Google Workspace

Slack

ClickUp

CRM software

Job description

Online Team Member in the United States is seeking an organized Virtual Assistant with 2+ years in admin, executive support, or project management to support growing service-based businesses. If you are detail-oriented, a strong communicator, tech-fluent, and able to handle multiple priorities without dropping the ball, you might be a great fit.

You’ll handle client communication, CRM management, project and schedule coordination, and light marketing tasks.