Strategic Utilities Billing & AR/AP Specialist

Weston; Warrensville Heights (OH); On-site; USD 28,000 - 39,000; Full time

Job summary

Weston is seeking an Utilities AP/AR Coordinator to support daily financial operations focused on utility billing, invoice processing, and maintaining accurate records. You will work with vendors, tenants, and internal teams to ensure timely billing and payment accuracy.

This role involves data entry, document management, and maintaining billing spreadsheets, with emphasis on attention to detail and proactive problem-solving in a fast-paced environment.

Qualifications

• Associate's degree required.
• Bachelor's degree in accounting, finance, business administration or related field preferred.

Responsibilities

• Calculate and bill all utility charges back to tenants in a timely manner.
• Maintain spreadsheet of utility account numbers and meter numbers.
• Maintain utility billing spreadsheets and ensure accuracy in readings and charges.
• Identify and assist in resolving utility bleeds.
• Resolve payment disputes and issues with utility vendors.
• Ensure all utility invoices are processed on a timely basis, including data entry import and payments made by Avid Utility.
• Review missing bills and late payments made by Avid Utility.
• Maintain online accounts with utility vendors to ensure timely retrieval of needed invoices/statements.
• Assist with distribution of monthly statements for utilities to tenants via e-mail, mail and fax by providing PDF and paper copies.
• Scan documents to Accounting shared drive and SharePoint for utilities.
• Maintain accurate and current processes & procedures for all duties/functions.
• Asist with tenant move-out checklists and ensure all related items are properly completed.

Skills

Communication

Decision making

Proactive mindset

Work under pressure

Attention to detail

Data entry

Financial literacy

Active listening

Education

Associate degree

Bachelor’s degree preferred

Tools

MRI

Avid Exchange

Job description

Weston is seeking an Utilities AP/AR Coordinator to support daily financial operations focused on utility billing, invoice processing, and maintaining accurate records. You will work with vendors, tenants, and internal teams to ensure timely billing and payment accuracy.

This role involves data entry, document management, and maintaining billing spreadsheets, with emphasis on attention to detail and proactive problem-solving in a fast-paced environment.