Strategic Subcontracts Administrator

Bollinger Shipyards, Inc.; Houma (LA); On-site; USD 55,000 - 85,000; Full time

Job summary

Bollinger Shipyards, Inc. is seeking a Subcontracts Administrator in Houma, LA to support the subcontract lifecycle and procurement of specialized materials and services.

The role coordinates with Engineering, Production, Quality, Planning, Accounting, and Program Management to keep procurements on schedule and compliant with government regulations. Reports to the Purchasing Manager and focuses on negotiations, bid analysis, and supplier communications.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field is preferred.
• Experience in government contracting, shipbuilding, defense, marine, or manufacturing environments preferred.
• Familiarity with FAR/DFARS subcontracting requirements preferred.
• Experience with ERP, purchasing, or contract-management systems preferred.
• Professional certification such as APICS/ASCM CSCP preferred.
• Professional NCMA certification (CCMA, CFCM) preferred.

Responsibilities

• Support the full subcontract lifecycle—solicitation, proposal evaluation, negotiation, award, administration, and closeout.
• Prepare RFQs, RFPs, and bid packages; coordinate bidders’ conferences and pre-award supplier communications.
• Review requisitions, statements of work, specifications, and terms and conditions to confirm procurement packages are complete before solicitation.
• Analyze supplier quotations and prepare bid tabs, price comparisons, and award recommendations.
• Support negotiation of pricing, delivery, payment terms, and warranty and quality requirements alongside senior purchasing and program management staff.
• Issue purchase orders, subcontracts, and modifications, including scope, schedule, and pricing changes.
• Track subcontractor deliverables, such as certifications, schedules, invoices, and quality records, and follow up on open items.
• Monitor open orders for delivery, quality, or cost risks; coordinate corrective action with suppliers and internal teams.
• Serve as the primary point of contact for supplier communications, including status updates and issue resolution.
• Support invoice review and reconciliation with Accounts Payable, receiving, and project teams.
• Maintain procurement files in accordance with company policy.
• Track supplier performance (on-time delivery, quality, responsiveness) and communicate feedback and corrective actions.
• Prepare status reports, metrics, and presentations for management review.
• Perform other duties as assigned by the Purchasing Manager or Executive Staff.

Skills

Sourcing & procurement

Negotiation

Supplier management

Communication

Organization

MS Office

Cost/price analysis

ERP systems

CSCP Certification

NCMA Certification

Education

Bachelor’s degree in Business Administration / Supply Chain Management

Tools

ERP systems

Job description

Bollinger Shipyards, Inc. is seeking a Subcontracts Administrator in Houma, LA to support the subcontract lifecycle and procurement of specialized materials and services.

The role coordinates with Engineering, Production, Quality, Planning, Accounting, and Program Management to keep procurements on schedule and compliant with government regulations. Reports to the Purchasing Manager and focuses on negotiations, bid analysis, and supplier communications.