Strategic Scheduling & Space Utilization Specialist

Stanford Reglab; United States; On-site; USD 99,000 - 105,000; Full time

Job summary

Stanford University’s Office of the University Registrar seeks a Class and Event Scheduling Specialist to manage complex scheduling for 20,000 courses, 200 classrooms, and 8,000 events annually. You’ll apply university policy, optimize space use, and support 25Live expansion with cross‑unit collaboration.

The role requires independent judgment, detailed data analysis, and consultation with faculty, staff, and students to ensure smooth instructional operations and accessible scheduling.

Qualifications

• Bachelor’s degree and three years of relevant experience or equivalent mix.
• Experience applying university policies and managing complex scheduling needs.
• Ability to interpret procedures and advise stakeholders on scheduling priorities.

Responsibilities

• Administer academic class and event scheduling, evaluating requests and assigning spaces per policy.
• Collaborate with schools and departments to resolve conflicts among instructional and event activities.
• Coordinate final examinations and accommodations, addressing conflicts and time constraints.
• Audit and reconcile scheduling data across university systems to ensure accuracy.
• Serve as SME for scheduling systems (25Live, Coursedog, PeopleSoft) and assist testing.
• Contribute to the rollout of 25Live to additional spaces and establish data standards.

Skills

Communication

Analysis and problem solving

Advanced computer skills

Customer service

Experience with enterprise systems

Financial transactions knowledge

Policy compliance understanding

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Stanford University’s Office of the University Registrar seeks a Class and Event Scheduling Specialist to manage complex scheduling for 20,000 courses, 200 classrooms, and 8,000 events annually. You’ll apply university policy, optimize space use, and support 25Live expansion with cross‑unit collaboration.

The role requires independent judgment, detailed data analysis, and consultation with faculty, staff, and students to ensure smooth instructional operations and accessible scheduling.