Strategic Class & Event Scheduling Specialist

Stanford; Palo Alto (CA); On-site; USD 99,000 - 105,000; Full time

Job summary

Stanford's Office of the University Registrar seeks a Class and Event Scheduling Specialist to administer complex class and event scheduling for instructional and campus activities. The role supports space utilization across ~20,000 courses, 200 classrooms, and 8,000 events annually.

The specialist applies advanced policies and enterprise systems, collaborates across schools and offices, and leads improvements in scheduling processes and technology, including 25Live expansion to additional

Responsibilities

• Administer academic class and event scheduling, select space assignments, resolve exceptions per policies.
• Interpret policies related to scheduling, enrollment, classroom use, exams, and reservations.
• Collaborate with schools, departments, faculty, and staff to resolve conflicts.
• Coordinate final examination scheduling and accommodations.
• Audit and reconcile scheduling data across systems, identify discrepancies, and implement fixes.
• Serve as SME for scheduling systems; collaborate with tech teams on requirements and testing.
• Support expansion of 25Live to more spaces and standardize workflows.
• Propose improvements to workflows and system functionality.
• Provide guidance on scheduling policies and system use to campus users.
• Develop training materials and onboarding support for scheduling staff.

Skills

Analytical thinking

Stakeholder communication

Policy interpretation

Tools

25Live

Coursedog

PeopleSoft

Job description

Stanford's Office of the University Registrar seeks a Class and Event Scheduling Specialist to administer complex class and event scheduling for instructional and campus activities. The role supports space utilization across ~20,000 courses, 200 classrooms, and 8,000 events annually.

The specialist applies advanced policies and enterprise systems, collaborates across schools and offices, and leads improvements in scheduling processes and technology, including 25Live expansion to additional