Strategic Sales & Operations Coordinator

Steel Traditions; Vista (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Training & development

Job summary

Steel Traditions in Vista, CA seeks a Sales & Operations Coordinator to support purchasing, estimating, project administration, and employee administration on-site. The role mixes office and shop floor duties to keep projects on track and customers informed.

You will handle production tracking, quoting, invoicing, and cross-department coordination while learning our products, software, and procedures. Strong organization and clear communication are essential.

Qualifications

• Experience in administration, purchasing, sales support, or project coordination.
• Confidence asking questions and following up across departments.
• Strong organization, attention to detail, and reliable task completion.
• Clear written communication and a friendly, professional phone presence.
• Comfort working in both an office and manufacturing environment.
• Comfort learning software and using AI tools.
• Ability to read dimensions, and learn product specifications and ordering procedures.

Responsibilities

• Maintain production and ordering trackers with current status, deadlines, and outstanding items.
• Request quotes and place approved orders for steel, glass, hardware, paint, consumables, and shop supplies.
• Track vendor confirmations, delivery dates, materials and schedules.
• Coordinate purchasing needs across departments.
• Coordinate glass orders using drawings and dimensions provided by Drafting; measure units on the shop floor or at project sites when needed and obtain technical verification before ordering.
• Follow up with Drafting for required files, including DXF files for arched units.
• Prepare estimates using our estimating software and established pricing procedures.
• Create order acknowledgments and send contracts through DocuSign.
• Prepare invoices and supporting billing documents for review.
• Create and print Zebra labels for production, packaging, hardware, and installation kits.
• Prepare packing slips.
• Maintain organized project folders, including QC reports, photos, and delivery records.
• Send approved QC photos and packing slips to customers following delivery.
• Prepare and distribute shop documents.
• Answer phones warmly and professionally, route inquiries, and track follow-up.
• Schedule interviews and coordinate candidate communications.
• Complete employee onboarding in ADP.
• Coordinate training schedules and maintain completion records and signed acknowledgements.

Skills

Administration

Purchasing

Sales support

Project coordination

Communication

Organization

Office environment

AI tools

Tools

ADP

DocuSign

Estimating software

CAD

DXF files

Drafting tools

Job description

Steel Traditions in Vista, CA seeks a Sales & Operations Coordinator to support purchasing, estimating, project administration, and employee administration on-site. The role mixes office and shop floor duties to keep projects on track and customers informed.

You will handle production tracking, quoting, invoicing, and cross-department coordination while learning our products, software, and procedures. Strong organization and clear communication are essential.